Administration Apprentice

Marine Society & Sea Cadets (MSSC); Greater London; Hybrid; GBP 18,000; Full time

Job summary

An established charity in central London is seeking a dedicated individual for an exciting apprenticeship opportunity. This role involves assisting in the administration of various maritime services, providing a unique chance to learn about the maritime industry while developing a broad range of skills. As part of a small team, you will support training programmes, manage communications, and engage with a variety of stakeholders. This position offers a valuable entry point into a rewarding career, with a commitment to equity, diversity, and inclusion at its core. Join a forward-thinking organization that values your contributions and invests in your professional growth.

Benefits

25 days annual leave

Hybrid working

Life assurance (4x salary)

Private medical insurance

Generous pension (up to 10% employer contribution)

Cycle to work scheme

Wellbeing portal and EAP with 121 counselling

Employee development opportunities

Qualifications

• Good general level of formal education including English and mathematics.
• Proficient user of Microsoft Office applications.

Responsibilities

• Support the Head of Seafarer Learning and Welfare in administration.
• Act as first line contact for internal and external enquiries.
• Track and monitor beneficiaries of the Coming Ashore programme.

Skills

Microsoft Office

Virtual Meetings Software

Written and Spoken English

Education

GCSE English Grade 4/C or above

GCSE Mathematics Grade 4/C or above

Job description

Description

Location: London SE1

Contract: Permanent, full-time

Salary: £18k

Closing Date: 6th May 2025

Are you looking for an apprenticeship opportunity? We are a national charity based in central London providing a range of services to the maritime sector. We are looking for someone to assist in the administration of all our services, from seafarer training courses to ship libraries. You will learn about this amazing industry and gain a broad range of skills working within our small team.

About the role

Responsibilities

• To support the Head of Seafarer Learning and Welfare in the effective administration and development of Marine Society training and mentoring programmes.
• To act as first line contact for all internal and external enquiries and to respond to these in a timely manner.
• To receive and process seafarer bursary applications and forward to the Head of Seafarer Learning and Welfare for assessment and approval.
• To accurately track and monitor beneficiaries of the Coming Ashore programme and to provide administrative support to programme mentors.
• To take minutes for team meetings and maintain records and files.
• To work with the Digital Marketing Coordinator in the administration and promotion of all Marine Society services through social media and press publications.
• To maintain the use of Google Classroom as a communication hub for programme users and bursary recipients and to track their progress and outcomes.
• To input data that will support the production of reports by the Head of Seafarer Learning and Welfare to funders and stakeholders as required.
• To assist the Apprenticeship Delivery Manager in all aspects of administering the apprentice and adult skills programmes.

Requirements

• Good general level of formal education (including English and mathematics GCSE Grade 4/C or above).
• Proficient user of Microsoft Office applications and virtual meetings software.
• Good standard of written and spoken English.

Benefits

• 25 days annual leave per annum increasing with length of service.
• Hybrid working for many roles.
• Life assurance (4x salary).
• Private medical insurance.
• Generous pension (employer contribution up to 10%).
• Cycle to work scheme.
• Wellbeing portal and EAP with 121 counselling.
• Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.

MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matter to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.

We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC's values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire.

All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.