Administration and Secretariat Team Leader – NFCC

National Fire Chiefs Council Limited.; United Kingdom; Remote; GBP 30,000 - 45,000; Full time

Job summary

The National Fire Chiefs Council is seeking an Administration and Secretariat Team Leader to provide high-quality administrative support. The role involves line management, coordination of meetings, and enhancing administrative processes. Ideal candidates will have strong IT skills, experience in team management, and excellent communication abilities. This position offers a unique opportunity to contribute to the NFCC's mission while working from home with occasional travel.

Qualifications

• Good experience of line managing teams.
• Ability to work on own initiative and prioritise work.
• Experience of using a wide range of information technology applications.

Responsibilities

• Line management responsibility for admin and secretariat teams.
• Management of internal meetings and coordination of schedules.
• Maintaining and improving administrative processes.

Skills

Line management

Delegation

Initiative

IT applications

Administrative processes

Written communication

Interpersonal skills

Situational awareness

Tools

Microsoft Office

Job description

Administration and Secretariat Team Leader – NFCC

Contract Type : Permanent

Department: Administration & Secretariat

Directorate: Professional Services

Location: Working from home, with very occasional UK travel

Reports to: Administration & Secretariat Manager

The NFCC is currently seeking an Administration & Secretariat Team Leader to join our busy Administration & Secretariat Team.

The postholder will provide a complete, professional and high-quality administrative support to the NFCC Admin & Secretariat function and the Operational Response and Fire Control Hub.

Responsibilities will include:

• Line management responsibility for admin and secretariat and team administrator posts, including staff reviews and personal development.
• Responsibility for assigning secretarial and admin work based on needs of the organisation, including supporting senior management, Fire & Rescue Service.
• Responsibility for management and coordination of internal meetings, committees, trustee and Council meetings particularly supporting Operational Response and Fire Control Hub.
• Management of key NFCC mailboxes, including timely response to enquiries and signposting to colleagues.
• Build relationships with NFCC and FRS senior management, NFCC new staff, proactively encouraging collaborative work.
• Managing ad-hoc meetings, including room bookings, ordering refreshments
• Responsible for maintaining and improving admin processes e.g. committee processes
• To promote NFCC values across the team and support staff to embed these and lead by example
• Inform teams of new NFCC policies and embed in working environment.

The successful candidate will have:

• Good experience of line managing teams
• Ability to delegate work responsibilities, where appropriate
• Ability to work on own initiative, prioritise work and take day-to-day management decisions
• Experience of using a wide range of information technology applications e.g. Microsoft Office, databases, websites, file management
• Experience of implementing and maintaining detailed administrative processes
• Excellent written and verbal skills
• Open and supportive of change and continuous development
• Ability to be confident and resilient in a busy office environment
• Ability to work effectively with others
• Experience of situational awareness
• High level of interpersonal skills
• Experience of working proactively across a number of workstreams at any given time
• Experience of either Operational Firefighting or an understanding of Operational Firefighting terminology would be beneficial but is not essential

If this sounds like the kind of opportunitythat you would be interested in;please have a look at the detailed Job Description and apply.

How to apply:

Please complete the application form linked from the ‘apply now’ button below. CV’s will NOT be accepted for this position.

If you experience any difficulty completing our application form, or have any queries regarding the role, please contact [e-mail] .

Closing Date – 1st June 2025 with interviews being conducted week commencing 8th June 2025.

PLEASE NOTE – THIS VACANCY WILL CLOSE BEFORE THE CLOSING DATE IF WE RECEIVE A HIGH NUMBER OF APPLICATIONS.

NFCC is committed to safeguarding and promoting the welfare of children, young people and adults and will require a DBS check to be completed prior to commencing in post.

NFCC is committed to being an inclusive employer. We comply with the Equality Act 2010, and we believe that everyone deserves to work in safe environments that are free from bullying, harassment and discrimination, abuse, and harm, where they feel supported, welcome, and able to thrive.

NFCC acknowledges the duty of care to safeguard, protect and promote the welfare of children and vulnerable adults and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice, all staff are expected to share this commitment.

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