Administration and Finance Officer - Level 6

Whitchurch CofE Junior Academy; West Midlands; On-site; GBP 25,000 - 38,000; Full time

Job summary

St Bart’s Multi Academy Trust is seeking an experienced administrator to manage the administrative and finance functions across Infants and Juniors sites. You will plan and monitor support systems, develop policies, handle data reporting, and oversee financial processes and budgets.

The role involves liaison with staff, pupils, parents and external agencies, plus safeguarding responsibilities and promotion of the academy’s PEACE values. A proactive team player is essential.

Qualifications

• Plan, develop, organise and monitor support systems, and procedures
• Contribute to the development of administration policies
• Provide support, advice and guidance on administrative issues to senior staff, governing body and others
• Liaise with other staff, pupils, parents/carers and external agencies
• Develop and maintain recording and information systems, including personnel staff.
• Undertake analysis and interpretation of data, and produce detailed reports and complex information
• Operates bespoke school information management systems
• Responsible for completion and submission of forms, returns etc., including those to outside agencies
• Produce, and respond to, correspondence
• Manage the school’s financial processes and budgets
• Allocate work to administration staff
• Monitor service contracts, school licences and insurance
• Contribute to marketing and promotion of the school
• Manage lettings and the use of premises for the use of outside organisations and local community.
• Coordinate, purchase, repair and maintenance of furniture and fittings.
• Be responsible for promoting and safeguarding the welfare of children and young people within the academy, raising any concerns following academy protocol/procedures
• Any other duties appropriate to the post.

Responsibilities

• Plan, develop, organise and monitor support systems, and procedures
• Contribute to the development of administration policies
• Provide support, advice and guidance on administrative issues to senior staff, governing body and others
• Liaise with other staff, pupils, parents/carers and external agencies
• Develop and maintain recording and information systems, including personnel staff.
• Undertake analysis and interpretation of data, and produce detailed reports and complex information
• Operates bespoke school information management systems
• Responsible for completion and submission of forms, returns etc., including those to outside agencies
• Produce, and respond to, correspondence
• Manage the school’s financial processes and budgets
• Allocate work to administration staff
• Monitor service contracts, school licences and insurance
• Contribute to marketing and promotion of the school
• Manage lettings and the use of premises for the use of outside organisations and local community.
• Coordinate, purchase, repair and maintenance of furniture and fittings.
• Be responsible for promoting and safeguarding the welfare of children and young people within the academy, raising any concerns following academy protocol/procedures
• Any other duties appropriate to the post.

Job description

St Bart’s Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This position is subject to an Enhanced Disclosure check under the Rehabilitation of Offenders Act 1974. Further details regarding this check are available from schools. More information on St Bart’s Multi Academy Trust including our Prospectus and Safeguarding Policy can be found on our website https://sbmat.org.

This role is across both the Infants and Juniors site.
Job Purpose:

To manage the administrative and/or finance function within a school.

Key Duties / Responsibilities

• Plan, develop, organise and monitor support systems, and procedures
• Contribute to the development of administration policies
• Provide support, advice and guidance on administrative issues to senior staff, governing body and others
• Liaise with other staff, pupils, parents/carers and external agencies
• Develop and maintain recording and information systems, including personnel staff.
• Undertake analysis and interpretation of data, and produce detailed reports and complex information
• Operates bespoke school information management systems
• Responsible for completion and submission of forms, returns etc., including those to outside agencies
• Produce, and respond to, correspondence
• Manage the school’s financial processes and budgets
• Allocate work to administration staff
• Monitor service contracts, school licences and insurance
• Contribute to marketing and promotion of the school
• Manage lettings and the use of premises for the use of outside organisations and local community.
• Coordinate, purchase, repair and maintenance of furniture and fittings.
• Be responsible for promoting and safeguarding the welfare of children and young people within the academy, raising any concerns following academy protocol/procedures
• Any other duties appropriate to the post.
  

Our Offer To You

When you join the St Bart’s family, you’re joining a Trust that truly values it’s people. We’re proud to live by our PEACE values- Passion, Encouragement, Ambition, Collaboration, and Enjoyment, which are at the heart of everything we do.

Here’s what you can expect from us:

• A welcoming, supportive culture where everyone is respected, included and valued for who they are.
• Health and wellbeing support -including access to mental health resources, wellbeing days, discounted fitness memberships and staff discounts via Kaarp Benefits.
• Opportunities to grow- we’re passionate about development, with access to training, leadership pathways and mentoring to help you reach your goals.
• Recognition and rewards -from staff awards to everyday appreciation, your hard work is seen and celebrated.
• Financial peace of mind- competitive pay, pension schemes through LGPS or Teachers’ Pensions, and travel benefits.
• Your voice matters- regular feedback opportunities, engagement surveys and open conversations help shape how we grow together.

And above all, you’ll be part of something amazing - making a real difference to the lives of our brilliant young people every single day.