Administration and Clerical Officer

NHS Ayrshire & Arran; Kilmarnock; On-site; GBP 22,000 - 26,000; Full time

Job summary

NHS Ayrshire and Arran is seeking an Administration and Clerical Officer to join their pharmacy team at University Hospital Crosshouse, Kilmarnock. The successful candidate will provide high-quality administrative support for a significant staffing unit and collaborate across multiple sites. This role requires a strong background in business administration, excellent interpersonal communications, and proven Microsoft Office skills, ensuring effective service delivery within the pharmacy departments.

Qualifications

• SVQ Level II in Business Administration or equivalent required.
• Computer literate with good skills in Microsoft Office.
• Desirable skills include keyboard proficiency, minute taking, and communication skills.

Responsibilities

• Support the Departmental Secretary in administration services for over 100 staff.
• Work collaboratively across pharmacy departments to provide a robust administrative service.
• Ensure effective communication and organizational support within the team.

Skills

Excellent keyboard skills

Minute taking skills

Excellent communication skills

Excellent interpersonal skills

Good organizational skills

Arithmetic skills

Previous secretarial experience

Education

SVQ Level II Business Administration or equivalent

Tools

Microsoft Office

Job description

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Administration and Clerical Officer, Kilmarnock

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Client:

Location:

Kilmarnock, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

a72dc73048d2

Job Views:

3

Posted:

02.06.2025

Expiry Date:

17.07.2025

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Job Description:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website -

Position:

An exciting opportunity has arisen for a Administration and Clerical Officer based at University Hospital Crosshouse.

What you will do:

An exciting opportunity has arisen for an Administration and Clerical Officer to join our pharmacy team based at University Hospital Crosshouse in Kilmarnock.

The successful candidate will support our Departmental Secretary in providing a first class administration service for the 100+ staff employed in University Hospital Crosshouse Pharmacy Department and Woodland View Pharmacy Department and will work alongside a team of administration staff at other pharmacy sites to provide a robust service across our directorate.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Applicants will have the following qualifications:

• SVQ Level II Business Administration or equivalent
• Computer literate and competent in the use of Microsoft Office Software packages

Skills (Desirable but training will be given)

• Excellent keyboard skills.
• Minute taking skills.
• Excellent communications skills verbal and written.
• Excellent interpersonal skills including diplomacy and discretion.
• Good organisational skills.
• Arithmetic skills
• Previous experience of a secretarial type role.

For further information on the requirements for the role please click the link below to view the person specification