Admin Support Officer (Blackburn with Darwen)

Solutions4Health; Blackburn; On-site; GBP 27,000; Part time

Job summary

Solutions4Health seeks an Admin Support Officer to join their dynamic team in Blackburn with Darwen. This part-time role involves providing vital support to clients and advisors in a community stop smoking service, requiring excellent organisational, communication skills, and a passion for public health.

Benefits

Employee Assistance Programme

Fully funded health plan

Cycle to Work scheme

Annual Leave increases with service

Qualifications

• Competent IT and administration skills required.
• Enthusiasm for helping others and public health understanding is essential.
• Experience in administrative roles is advantageous.

Responsibilities

• Monitor secure emails and action referrals and enquiries.
• Provide administrative support to service coordinators and stop smoking advisors.
• Maintain databases and ensure proper documentation and record-keeping.

Skills

IT literacy

Excellent communication skills

Organisation

Customer service

Attention to detail

Job description

Admin Support Officer (Blackburn with Darwen)

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Admin Support Officer (Blackburn with Darwen)

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Join to apply for the Admin Support Officer (Blackburn with Darwen) role at Solutions4Health

This range is provided by Solutions4Health. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Solutions4Health are delighted to be offering the role of Admin Support Officer at (Smokefree) Blackburn with Darwen. This is a part time permanent job with a salary of £26,208 (Pro-rata) depending on experience.

Role Summary

Solutions4Health is an innovative company with a passion and a track record for tackling health inequalities. We are looking to recruit an enthusiastic Stop Smoking Adviser who will motivate and support our clients in achieving their goal to stop smoking.

Smokefree Blackburn with Darwen is a commissioned community stop smoking service of Blackburn with Darwen Borough Council.

Join our dynamic team as an admin support officer, where you' will play a crucial role in supporting individuals on their journey to quit smoking! You will be the first point of contact for service users, stakeholders and partners. A friendly and organised point of contact, coordinating appointments, managing data, and providing vital support to our dedicated Stop Smoking Advisors. With your enthusiasm and attention to detail, you' will ensure our community stop smoking services run smoothly, making a real difference in the lives of local population. If you're ready to contribute to a healthier community, we want to hear from you!

The administrator role will require high levels of organisation, excellent communication skills, IT literacy, local knowledge and a positive approach to customer service. The successful candidate must have enthusiasm for helping others, good understanding of public health interventions and competent IT and Administration skills.

All our team members undergo a rigorous training programme to ensure they are working to the highest standard and demonstrating evidence-based practice. Full training will be provided to ensure the post-holder is competent to support across a range of areas.

If you feel you have you the drive, passion and expertise to deliver and support Public Health services in our Award Winning, Dynamic Organisation, we would be delighted to hear from you.

Main Duties And Responsibilities

• Monitor the secure email into to address and action referrals and general enquiries and processing referrals timely and effectively within timescale
• Contact referrals to triage appropriately to book them into relevant clinics with an advisor.
• Respond to phone calls, voicemails and call backs as appropriate
• Attention to detail when inputting and maintaining the database systems
• Request and process invoices for timely payments
• Provide daily administrative support to the Service Coordinator and Stop Smoking advisors
• Offer support, information and advice to service users and health professionals where necessary
• Identify clinical queries from callers, reviewing urgency and appropriately seeking guidance to respond to them
• Ensure complaints are sensitively handled and raised appropriately to be actioned
• Collate and store service user feedback, case studies and comments
• Work with the team to capture, create and schedule content for the social media platforms
• Assist with organising internal and or external conferences and training days, including registration and resource preparation.
• Order service leaflets, handbooks, and other promotional materials as needed
• Provide practical support to the production of dashboards, reports and data in advance of reviews and reporting to national, regional and local commissioning and stakeholders
• Manage and monitor device calibration, PAT testing and other maintenance as necessary
• Support to develop, monitor and maintain quality standards and initiate good office practices including appropriate data protection of client information
• Develop and maintain manual and computerised filing systems; ensuring clinic rotas are kept up to date
• Explain the principles of Stop Smoking to callers and potential service users so that they can make an informed choice regarding their engagement
• Motivate and empower clients to make behaviour changes during initial consultation
• Ensure a commitment to own personal development by attending all team meetings and training as required and keeping up to date with best practice
  
  

About Us

Solutions4Health are an innovative company with a passion and a track record for tackling health inequalities. We provide a one stop solution for commissioners accountable for outcome focused integrated Public Health services.

Successful applicants will be required to undergo a DBS check at the appropriate level.

Applicants must be eligible to work in the UK, as we do not sponsor work permits and outside work permits are not accepted as proof of a right to work in the UK.

We encourage applicants meeting the criteria for the role regardless of age, disability, gender, orientation, race, religion, or ethnicity.

Solutions4health are a disability confident employer. If you require any reasonable adjustments, either at application or interview stage, please contact our HR team.

Benefits

Promoting and supporting employee well-being is at the heart of our purpose which is why we offer a range of health and wellbeing support to our teams.

• Employee Assistance Programme (inlcuding 24/7 helpline access and health and wellbeing app)
• Fully funded V1 HSF Health Plan - over 35 benefits at no cost to you such as contribution to dental, optical, etc and access to Perkbox providing discount on shopping, gym membership, travel etc.
• Cycle to Work scheme
• Annual Leave that increases with length or service
  
  

If you think you are suitable for this role, please apply now!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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