Admin Support Officer

NHS National Services Scotland; Kilmarnock; On-site; GBP 22,000 - 25,000; Full time

Job summary

A regional healthcare provider is seeking an Admin Support Officer based at University Hospital Crosshouse. The role involves providing comprehensive administrative services and requires SVQ Level III in Business/Office Administration. Candidates must be proficient in Microsoft Office and have experience in minute taking and diary management. The position is for 29.6 hours per week, Monday to Friday.

Qualifications

• Educated to SVQ Level III Business/Office Administration or equivalent experience required.
• Working knowledge of Microsoft Office packages essential.
• Experience in minute taking and diary management required.

Responsibilities

• Provision of a comprehensive administrative service for the department.
• Assisting the Estate Officer with service contract management.
• Flexibility to meet service demands.

Skills

Microsoft Office packages

Minute taking

Diary management

Education

SVQ Level III Business/Office Administration or equivalent

Job description

Overview

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are: NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website – NHS Ayrshire & Arran - Home.

Position

An exciting opportunity has arisen for an Admin Support Officer based at University Hospital Crosshouse.

What you will do

Duties will include the provision of a high quality, comprehensive administrative service ensuring the effective and efficient running of the Department, whilst working under pressure with competing demands. You will provide a full administration function to assist the Estate Officer (Support Services) with the management of Service Contracts and the Training function for all mandatory and statutory training requirements. You should be able to work flexibly in order to meet service demands.

For further information on the role please view the job description.

Knowledge, training and/or experience required to do the job

Candidates should be educated to SVQ Level III Business/Office Administration or equivalent experience in business administration essential, along with a working knowledge of Microsoft Office packages. They should also have experience in minute taking and diary management.

For further information on the requirements for the role please view the person specification.

Hours

29.60 hours per week - Monday – Friday 9am – 3.30pm

UK Driving Licence/Car Ownership

A UK car licence/car ownership is essential to this role.

If you would like to find out more about the role, please contact [e-mail]

Additional information for overseas candidates

To work in the United Kingdom, there is a legal requirement to demonstrate that you have the relevant permission to work in the country. This permission is granted by the UK Visas and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this and your responsibilities can be found in the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this; please visit the information page for further details.

Additional information for all candidates

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow the application process guidance.
• To view our accessibility statement, please follow the accessibility information.
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Contact JobTrain Candidate Support Hub for advice and support with any system issues.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some vacancies are internal candidate only. If you are a staff member, update your JobTrain profile accordingly.
• Please note, for vacancies requiring a driving licence this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is granted by UK Visas and Immigration. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information externally.

We are unable to provide sponsorship for bank contracts.