Admin Support

University-Hospitals-of-North-Midlands-Nhs-Trust; Stafford; On-site; GBP 26,000 - 27,000; Part time

Job summary

University Hospitals of North Midlands NHS Trust in Stafford seeks an Admin Support (Team Secretary) to deliver clerical and secretarial services within the Pharmacy Directorate. The role supports the Pharmacy Senior Management Team and the Chief Pharmacy Technician in a busy, friendly team.

26.5 hours per week with pro rata pay and inclusive trust policies. Applicants should have GCSEs including Maths and English, and experience in an office environment.

Qualifications

• Proven experience in office administration.
• Ability to take accurate minutes and manage diaries.
• Knowledge of NHS policies and hospital systems.

Responsibilities

• Provide comprehensive administrative and secretarial support to Pharmacy Senior Management Team and Pharmacy Directorate.
• Deliver support to Chief Pharmacy Technician and Pharmacy Business Support Manager.
• Proactively support the Pharmacy Administration Team to ensure efficient day-to-day operations across General Admin, Finance, HR and Health & Safety.

Skills

Diary Management

Taking minutes

Communication

Office administration

Microsoft Word/Excel/Outlook

Health & Safety knowledge

Education

GCSEs (4 including Maths & English)

DSE Assessor

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Employer University Hospitals of North Midlands NHS Trust Employer type NHS Site County Hospital Town Stafford Salary £25,760 - £27,476 pro rata per annum Salary period Yearly Closing 13/09/2026 11:00

Admin Support

Band 3

Job overview

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

Admin Support (Team Secretary) – Pharmacy Directorate

26.5 hours per week

Main duties of the job

Are you looking for a change? We have an exciting opportunity within the Pharmacy Directorate Office for a dynamic and organised individual to join our team. Based in the Pharmacy Department at County Hospital, the role provides secretarial and administrative support to the Pharmacy Senior Management Team, with particular support to the Chief Technician becoming a trusted member of the team and a central point of coordination across the directorate. The postholder will help ensure deadlines and turnaround times are met, follow Trust policies and procedures and communicate effectively across the service.

This is an ideal opportunity for someone with administration experience who enjoys working in a small, busy and friendly team.

Key duties of the role include:

• Providing comprehensive administrative and secretarial support to the Pharmacy Senior Management Team and the wider Pharmacy Directorate
• Delivering dedicated support to the Chief Pharmacy Technician and the Pharmacy Business Support Manager
• Proactively supporting the Pharmacy Administration Team to ensure the efficient and effective day to day operation of services including General Administration, Finance, Human Resources and Health & Safety

Working for our organisation

The successful applicant will be flexible in their approach, work well as part of a team and contribute positively towards achieving departmental targets and deadlines.

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Detailed job description and main responsibilities

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Lydia as detailed below.

Person specification

Qualifications

• 4 GCSE (C and above including Maths and English) or equivalent
• DSE Assessor

Knowledge, Skills, Training and Experience

• Development and maintenance of robust systems to ensure effective administration and organisation
• Demonstrable experience of working in an office environment
• Demonstrable confidence/experience in Business Admin
• Taking minutes
• Evidence of using audio transcription to type minutes / documentation
• Diary Management
• Ability to work as an effective team member
• Good communicator – written and oral
• Knowledge of Health and Safety in the Workplace
• Competent in the use of Microsoft Word, Excel, Outlook, Intranet and Internet and other relevant computer applications
• Ability to deal confidently and directly with all members of healthcare teams and members of the public
• Ability to work unsupervised and within departmental guidelines/SOPs
• Pride in establishing and maintaining high standards of work and attention to detail
• Demonstratable experience of working in an office environment within a healthcare setting
• Knowledge of NHS policies
• Knowledge and experience of the hospital e-mail system
• Experience of preparing and managing rotas

Important information about your application

• All correspondence will be sent to you via the email address you applied from. Please ensure you check your emails regularly.
• References - please ensure you provide email addresses for all referees for the last three years of employment.
• We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone.
• Flexible working will be considered in line with Trust policies
• New recruits are required to pay for their Disclosure and Barring Service check (and admin fee) prior to starting if the role requires a DBS check.
• We work with ‘trac.jobs’ to support out recruitment process. If you have any queries regarding this please read this privacy notice.

University Hospitals of North Midlands NHS Trust (UHNM) has been awarded the Gold Award for proudly supporting those who serve. We actively encourage applications from the Armed Forces community.

We will communicate with you regarding your job application via email. Please be aware that we cannot guarantee the security of any emails sent/received via non encrypted format.

If you obtained your qualifications overseas, you will be required to provide an official government translation through ECCTIS (formerly known as NARIC). Please note, this is in addition to any professional registration requirements and not a replacement for your qualifications.

If you are currently in the UK on a visa, you must have at least six months remaining on your visa at the time of your start date to ensure sufficient time for the operational and training process associated with the role. The requirement of at least six months remaining on your visa does not apply to a Skilled Worker Visa, as a new Skilled Worker Visa would be required for a new role.

In line with the change of Immigration rules on 8th January 2026 if you require Sponsorship through the Skilled Worker Visa you must be able to provide B2 English evidence before a Certificate of Sponsorship can be issued.

Visa eligibility notice:
The UK Home Office has imposed an emergency brake on specific visa routes.

• Skilled Worker visas cannot currently be issued to Afghan nationals.
• Study visas cannot currently be issued to nationals of Afghanistan, Cameroon, Myanmar or Sudan.
  As a result, we are unable to progress applications requiring sponsorship under these routes.

UHNM supports the responsible use of Artificial Intelligence (AI) to assist in preparing your supporting statement. However, we reserve the right to reject applications where AI has been used in a misleading manner, for example, by implying experience or understanding that the applicant does not possess or where its use is excessive or unfair. If AI has been used to support your application, you must declare this within your submission.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.