Admin Officer- Executive PA

Jas Gujral; London; On-site; GBP 40,000 - 46,000; Full time

Job summary

An international company in the heart of London seeks an Admin Officer to support their Chief Representative. This role involves providing essential secretarial and personal assistance, managing complex schedules, and coordinating various events and hospitality arrangements. The ideal candidate will be professional, well-organized, and possess excellent communication skills in English. As part of a dynamic team, you will engage with high-profile clients and ensure seamless operations within the office. If you're ready to take on a challenging yet rewarding position in a vibrant environment, this opportunity is perfect for you.

Qualifications

• Professional, flexible, and well-organized with initiative.
• High literacy and numeracy skills required.

Responsibilities

• Provide secretarial support and personal assistance to senior management.
• Manage budgets, accounts, and hospitality arrangements.
• Organise meetings, trips, and events for senior management.

Skills

Organisational Skills

Communication Skills

Numeracy Skills

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Job description

Admin Officer – Executive PA

Our client, an international company with offices in the City of London, is looking to recruit an Admin Officer.

Responsibilities

• Provide professional secretarial support and personal assistance to the Chief Representative of the company.
• Support the Expatriate Human Resources & General Affairs Department with entertainment and security management tasks.

Key Responsibilities

The Administrative Assistant will assist with:

• Arranging meetings and managing diaries for senior management (SM).
• Organising business and personal trips for SM within and outside the UK.
• Meeting and greeting high-profile customers and guests of SM.
• Managing budgets, accounts, bookkeeping, and processing expenses for SM.
• Organising lunches, dinners, parties, and receptions.
• Booking golf club memberships, managing logs, bookings, fees, and expenses.
• Handling customer and client hospitality arrangements, including hotel bookings, transportation, gifts, and golf bookings.
• Managing activities related to Japanese societies and social activities involving the company in the UK, such as Nippon Club, Japanese school, JCCI, Sanyuu-Kai, and Japan Society.
• Advising on and booking venues for functions.
• Acting as an intermediary among staff, customers, and SM.
• Supporting EUAJA HR department with entertainment and security tasks.
• Managing car lease and chauffeur services.
• Providing support to the Personal Assistant to the Managing Director as needed.

Skills

• Professional, flexible, and well-organized with initiative.
• High literacy and numeracy skills.
• Excellent communication skills in English.
• Proficiency in Word, Excel, PowerPoint, and effective email communication.

Open-minded, respectful, and a team player.

The client is based in St. Paul's, London.

This is a 3-day in-office position.

The salary is circa £40K plus overtime. Please send your CV in Word format, including your salary expectations and notice period.