ADMIN OFFICER

NWCT LIMITED; Manchester; On-site; GBP 20,000 - 22,000; Full time

Job summary

A local company in Manchester seeks a full-time Administrative Assistant to manage office operations, provide clerical support, and assist in HR responsibilities. The ideal candidate should have a high school diploma, experience in customer service or administration, and proficiency in Microsoft Office. This role offers a salary between £20,112.00 and £21,840.00, alongside benefits such as free on-site parking and company events.

Benefits

Company events

Free parking

On-site parking

Qualifications

• Previous office or administrative experience preferred.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality.

Responsibilities

• Oversee general office operations and maintain supplies.
• Answer phone calls, direct inquiries, and process documents.
• Maintain company databases and prepare reports.
• Greet visitors and assist with inquiries.
• Assist with invoicing, billing, and expense tracking.
• Support HR with onboarding of new employees.
• Assist with organizing and executing special projects.

Skills

Proficient in Microsoft Office Suite

Strong organizational skills

Excellent verbal and written communication

Detail-oriented

Strong problem-solving abilities

Education

High school diploma or equivalent

Bachelor's degree

Job description

Job Title: Administrative Assistant / Office Administrator
Job Description:
The Administrative Assistant is responsible for performing a variety of clerical and administrative tasks to ensure the efficient operation of the office. The role may involve direct interaction with employees, clients, or suppliers and ensures that day-to-day office functions run smoothly.
Key Responsibilities:
1. Office Management:
o Oversee general office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized office environment.
o Schedule and coordinate meetings, conferences, and appointments.
o Manage office equipment and ensure functionality.
2. Clerical Tasks:
o Answer phone calls, direct inquiries, and take messages as needed.
o Prepare, process, and file documents, reports, and correspondence.
o Handle incoming and outgoing mail and email.
3. Data Entry & Record Keeping:
o Maintain and update company databases, filing systems, and digital records.
o Prepare reports, presentations, and other documents as needed.
o Monitor and manage office inventory and order supplies when necessary.
4. Customer Service:
o Greet visitors and clients, assist them with inquiries, and direct them to appropriate departments or individuals.
o Maintain a professional demeanor while handling client concerns or issues.
5. Accounting & Financial Support:
o Assist with invoicing, billing, and expense tracking.
o Process purchase orders and receipts.
o Help with the preparation of financial reports or documentation as requested.
6. HR Support:
o Assist with onboarding new employees, including coordinating orientation and ensuring all required paperwork is completed.
o Maintain personnel files and handle confidential information appropriately.
7. Project Assistance:
o Assist management with organizing and executing special projects.
o Track project progress and deadlines, ensuring timely completion.
Skills & Qualifications:
• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience: Previous office or administrative experience is a plus.
• Skills:
o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
o Strong organizational and multitasking skills.
o Excellent verbal and written communication skills.
o Ability to work independently and as part of a team.
o Detail-oriented with strong problem-solving abilities.
o Ability to maintain confidentiality and handle sensitive information.
Working Environment:
• Office-based with standard working hours (usually 9 AM to 5 PM).
• Occasional overtime may be required depending on office needs or projects.
Job Types: Full-time, Permanent

Pay: £20,112.00-£21,840.00 per year
Benefits:
Company events
Free parking
On-site parking

Schedule:
8 hour shift
Monday to Friday

Education:
Bachelor's (preferred)

Experience:
Customer service: 1 year (preferred)
Administrative experience: 1 year (preferred)

Language:
English (preferred)
Licence/Certification:
Driving Licence (preferred)
Work Location: In person

Reference ID: Admin Officer