Admin Officer

EVARON PTE. LTD.; Glasgow; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic administrative services firm is seeking an Office and Administrative Support specialist in Glasgow. This role involves supporting the Director, managing office functions, and assisting with client presentations. Candidates should have strong communication and organizational skills, alongside proficiency in Microsoft Office. Opportunities available for those with relevant administrative experience or fresh graduates willing to learn.

Qualifications

• 1-2 years of relevant administrative experience preferred.
• Fresh graduates may also be considered.
• Experience in supporting managers is a plus.

Responsibilities

• Report directly to Director and support in all functions.
• Organize events and client meetings.
• Manage calendars and schedule appointments.

Skills

Proficient in Microsoft Office

Good written and verbal communication

Strong attention to detail

Ability to multitask and prioritize

Education

GCE ‘O’ Level / NITEC / Higher NITEC

Diploma in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Jobscope

1. Office and Administrative Support

• Report directly to Director.
• Support Director in all functions.
• Organise events and clients meetings.
• Assist Director with clients presentation.
• Organize and maintain office files, records, and documents.
• Handle incoming and outgoing communications (emails, calls, memos).
• Prepare meeting agendas, minutes, and follow-up action items.
• Manage calendars and schedule appointments or meetings.
• Coordinate travel arrangements and itineraries.

2. Reporting and Documentation

• Assist in preparing presentations, proposals, and correspondence.
• Maintain proper filing systems (both digital and physical).

3. Operational and Logistical Support

• Order and manage office supplies and equipment.
• Handle expense claims, petty cash, or invoice processing.
• Support the onboarding of new team members (workstation setup, orientation).

4. Confidentiality and Professionalism

• Handle sensitive or confidential information with discretion.
• Ensure professional and timely communication across all levels.

Qualification

1. Education

• Minimum: GCE ‘O’ Level / NITEC / Higher NITEC
• Preferred: Diploma in Business Administration or related field

2. Experience

• 1–2 years of relevant administrative experience preferred (fresh grads may also be considered)
• Experience in supporting managers or department heads is a plus

3. Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Comfortable with office software (e.g., Google Workspace, calendar tools, Zoom/Teams)
• Ability to manage and maintain digital filing systems

4. Communication Skills

• Good written and verbal communication in English
• Able to communicate professionally with internal and external parties

5. Organizational Skills

• Strong attention to detail
• Ability to multitask, prioritize tasks, and meet deadlines
• Good time management and follow-up ability

6. Interpersonal Skills

• Positive working attitude and team player
• Discreet and trustworthy with handling confidential matters
• Adaptable and able to work independently under minimal supervision

7. Other Attributes

• Punctual and reliable
• Willingness to learn and take initiative
• Strong sense of responsibility

Starting salary : $2000 neg