Admin Lead/Clinical Team Secretary | Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 24,000 - 25,000; Full time

Job summary

A leading healthcare organization in Nottingham is seeking a Clinical Secretary to manage administration and secretarial staff while providing efficient support to medical teams. The role requires flexibility, adherence to financial policies, and contributions to local projects. The ideal candidate will possess strong organizational skills and experience in a similar environment. This trust values employee wellbeing and diversity, offering a supportive work culture.

Benefits

Employee-led diversity networks

Occupational health services

Counselling services

Qualifications

• Experience in managing administration and secretarial staff.
• Ability to provide administrative support to medical staff.
• Flexibility to assist with local projects and meetings.

Responsibilities

• Manage day-to-day operations of administration and secretarial staff.
• Provide comprehensive reception and administrative support.
• Ensure adherence to financial instructions and monitor stock levels.

Job description

The post holder is required to provide a lead role with responsibility for the day-to-day management of administration and secretarial staff, providing and coordinating a high-level, efficient, and comprehensive Clinical Secretary and administration service.

Please note that this post does not meet the pay level required for a Skilled Worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. The salary offered is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. Therefore, the Trust would not be able to sponsor for such a visa in this case.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship via the relevant criteria here: https://www.gov.uk/skilled-worker-visa.

The role involves providing efficient and comprehensive reception, secretarial, and administrative support to medical and clinical staff within Broxtowe and Rushcliffe Community Mental Teams, based at Stapleford Care Centre (NG9 8GA) and Lings Bar Hospital (NG2 6PR).

The post requires flexibility to provide cover, assist with local projects, facilitate MDT meetings, produce agendas, and accurately take minutes.

Our Trust, #TeamNottsHC, comprises over 11,000 dedicated colleagues delivering services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire, from over 200 sites including community locations, acute settings, and secure environments.

We are one of the largest mental health and community Trusts in the East Midlands, hosting national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer employee-led networks supporting diversity and wellbeing, including Equality, Diversity, and Inclusion (EDI), Green Champions, Freedom to Speak Up, Health and Wellbeing, and Menopause networks. Our focus on staff health includes in-house occupational health and counselling services.

The Trust is committed to environmental sustainability, working towards its net-zero carbon emissions goal.

Key responsibilities include ensuring adherence to the Trust's Financial instructions, monitoring and ordering stock, suggesting improvements to health and safety procedures, implementing new systems and processes, and monitoring staff absences per Trust policy.

Please note that applicants will need to pay for their DBS check (£26.40 standard or £54.40 enhanced), with costs deducted from salary over the first two months. Enrolment in the DBS Update Service is encouraged, with an annual fee of £16.

This advert closes on Sunday 27 Jul 2025.