Admin & Finance Co-ordinator

Rockfield Specialist Recruitment; England; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

A leading recruitment agency is seeking an Admin & Finance Co-ordinator for a 6-month maternity contract in Gillingham. The role involves managing Purchase Ledger administration, supplier invoice processing, and maintaining financial records. Ideal candidates should have strong attention to detail and experience in finance administration. The position offers up to £28,000 pro rata in a hybrid working environment.

Qualifications

• Experience in finance administration and managing supplier invoices.
• Able to process payments accurately and in a timely manner.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Handle all administration duties related to the Purchase Ledger.
• Manage the supplier database and raise/check purchase orders.
• Process supplier invoices and ensure timely payments.
• Assist in cash collection duties for outstanding unpaid debtors.

Skills

Attention to detail

Finance administration

Supplier management

Database management

Job description

Admin & Finance Co-ordinator - 6 month maternity contract
Up to £28,000 pro rata
Gillingham - hybrid

Our client is a VC-backed international operations company with a unique culture - a blend of being highly professional and profit-focussed yet with the additional reward of making a valuable humanitarian contribution to society on the world stage.

They now seek to appoint a capable, diligent and ambitious Admin & Finance Co-ordinator on a maternity contract to take responsibility for all administration duties relating to the Purchase Ledger, including managing the supplier database, raising and checking purchase orders and processing supplier invoices.

Key tasks include:

• Adding suppliers to the supplier database and verifying their details in order to prevent any fraudulent activity relating to payments
• Processing 200+ supplier invoices per month, including matching to purchase orders and ensuring all invoices are appropriately authorised for payment
• Ensuring all invoices are processed to the relevant timescales
• Raising purchase orders for overhead costs, and checking the coding/totals on purchase orders raised by other departments to ensure accuracy in the records
• Checking supplier statements upon receipt in order to request any missing invoices promptly
• Assisting in cash collection duties for outstanding unpaid debtors, including solving queries and instigating legal action for non-payments
• Distributing credit card statements each month to relevant cardholders for receipt processing via HR Database
• Process returns once all receipts are uploaded to People HR and approved by managers
• Chasing all outstanding credit card returns on a monthly basis, and maintaining spread sheet logging all statements
• Compiling a full expense report for Payroll Coordinator using data from HR Database
• Provide cover as set out in the Finance Team Task Table

This is a business with momentum. They support and develop their staff and have created a great atmosphere in which the right person will develop their responsibility.

If you are interested in this role, please apply online or contact Camilla Clark Rockfield Specialist Recruitment for a confidential chat.

Contact: [phone] / [phone] / [phone]