Admin & Finance Co-ordinator

Rockfield Specialist Recruitment; England; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

A leading company seeks an Admin & Finance Co-ordinator on a 6-month maternity contract. The role involves managing purchase ledgers, processing supplier invoices, and ensuring financial accuracy in a supportive working environment. This is an excellent opportunity for a diligent individual looking to further develop their financial administration skills.

Qualifications

• Proven experience in administration, especially within finance.
• Ability to manage supplier databases and invoice processing.

Responsibilities

• Manage all administration duties relating to the Purchase Ledger.
• Process 200+ supplier invoices per month, ensuring accuracy.
• Assist in cash collection duties for outstanding unpaid debtors.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication

Job description

Admin & Finance Co-ordinator - 6 month maternity contract
Up to £28,000 pro rata
Gillingham - hybrid

Our client is a VC-backed international operations company with a unique culture - a blend of being highly professional and profit-focussed yet with the additional reward of making a valuable humanitarian contribution to society on the world stage.

They now seek to appoint a capable, diligent and ambitious Admin & Finance Co-ordinator on a maternity contract to take responsibility for all administration duties relating to the Purchase Ledger, including managing the supplier database, raising and checking purchase orders and processing supplier invoices.

Key tasks include:

• Adding suppliers to the supplier database and verifying their details in order to prevent any fraudulent activity relating to payments
• Processing 200+ supplier invoices per month, including matching to purchase orders and ensuring all invoices are appropriately authorised for payment
• Ensuring all invoices are processed to the relevant timescales
• Raising purchase orders for overhead costs, and checking the coding/totals on purchase orders raised by other departments to ensure accuracy in the records
• Checking supplier statements upon receipt in order to request any missing invoices promptly
• Assisting in cash collection duties for outstanding unpaid debtors, including solving queries and instigating legal action for non-payments
• Distributing credit card statements each month to relevant cardholders for receipt processing via HR Database
• Process returns once all receipts are uploaded to People HR and approved by managers
• Chasing all outstanding credit card returns on a monthly basis, and maintaining spread sheet logging all statements
• Compiling a full expense report for Payroll Coordinator using data from HR Database
• Provide cover as set out in the Finance Team Task Table

This is a business with momentum. They support and develop their staff and have created a great atmosphere in which the right person will develop their responsibility.

If you are interested in this role, please apply online or contact Camilla Clark Rockfield Specialist Recruitment for a confidential chat.

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