Admin & Communications Coordinator (Part Time)

Vans; East Midlands; On-site; GBP 20,000 - 30,000; Part time

Job summary

VF Corporation is seeking a part-time Administration & Communications Coordinator for their Bardon Distribution Centre in Leicestershire. This role involves handling administrative tasks, coordinating communications, and supporting various teams to enhance site operations. Candidates should possess strong communication skills and a creative mindset, contributing to a supportive and inclusive workplace.

Benefits

50% employee discount on all VF brands

Subsidised canteen with complimentary hot drinks

Health Shield membership

Employee Assistance Program for wellbeing support

Free secure onsite parking

Qualifications

• Strong written and verbal communication skills required.
• Organisational and time management skills critical.
• Creative mindset with attention to detail valued.

Responsibilities

• Handle various ad hoc requests and manage orders.
• Design and create effective communications for the site.
• Collaborate with leadership to deliver internal communications.

Skills

Strong written and verbal communication skills

Organisational and time management skills

Creative mindset with attention to detail

Tools

MS Excel Smartsheet

Job description

Administration & Communications Coordinator (Part Time) – Fixed Term Contract

VF Corporation is offering a fantastic opportunity to work as Administration & Communications Coordinator, here at the Bardon Distribution Centre, Leicestershire, UK.

This is a fixed term contract position to cover a maternity leave and will work part time office hours (25hrs/week).

VF is a global apparel company connecting people to the lifestyles they cherish through our family of iconic brands. At the heart of our journey lies our purpose: We power movements of sustainable and active lifestyles for the betterment of people and our planet. This is our purpose. It’s the reason we come to work every day. Our purpose unites us and leads us to pursue our goals, together. This is our calling.

Let’s Talk About The Role

Based within the Distribution Centre offices, the Administration and Communications Coordinator will work with a variety of teams to support the needs of the site and coordinate all site communications by designing and writing effective communications in line with VF’s brand and organisation style.

How You Will Make a Difference

Administration duties include but are not limited to:

• Request management: Handle ad hoc requests including taxi bookings, pool car requests, gym bookings, PPE requests, hot desk bookings etc.
• Ordering: Manage the ordering of stationery and work equipment for the site, source goods from suppliers and manage deliveries.
• On-site contractor assistance: Support on-site contractors, including such as the cleaning and catering teams by checking hours, fulfilling various requirements, and conducting regular meetings.
• Coupa Management: Purchase orders raising and invoice approval, collaborating closely with the accounts team to ensure cost accuracy
• Cost tracking: Monitor site spending and identify potential savings opportunities.

Communications duties will include:

• Design and create communications: Create engaging and effective communications that reflect VF’s brand and organisational style.
• Collaborate with Senior Leadership: Work closely with the Senior Leadership Team to deliver all communications, including preparing and coordinating Town Halls.
• Video Production: Record, edit, and publish weekly Roundups and other videos.
• Email Communications: Send important communications via the Bardon Announcement email.
• Content Creation: Regularly create presentations and videos to update Sharepoint, DC screens, and notice boards.
• Team Collaboration: Work with the wider EMEA team to promote Bardon DC and align on communications initiatives.
• Recruitment Support: Collaborate with Recruitment to promote internal opportunities.
• Recognition Programs: Coordinate the Champion of the Month and Champion of the Year processes, including monthly meetings with the Senior Leadership Team and certificate creation.
• Calendar Management: Update the monthly site calendar with all happenings.
• Purpose Team Collaboration: Work with the Purpose Team to review all communications going out to the site.

Skills For Success

The successful candidate will be able to use the following skills and experiences that they may have gained from a variety of backgrounds, transferring them across into our exciting role.

• Strong written and verbal communication skills
• Exposure to MS Excel Smartsheet will be advantageous but not essential
• Any previous exposure to video production and editing, or a keen interest in this area would be amazing
• Ability to work collaboratively with various teams and build brilliant relationships
• Excellent organisational and time management skills will help you to keep on top of your workload
• A creative mindset with attention to detail will allow you to make this role your own and truly add value

What’s In It For You

We’re in the business of unleashing human potential, driven by the ideas, energy and commitment of our people. That’s why we offer comprehensive benefits that encourage mental, physical and financial well-being for all VF associates. When it comes to benefits, we’re the total package:

• A supportive feedback-based culture where respect and integrity guide us in what we do
• An inclusive international environment where people of diverse backgrounds, lifestyles and nationalities love working together
• Be part of an iconic lifestyle brand in a multi brand, multi countries organization
• 50% employee discount on all VF brands both in store and online
• Subsidised canteen and break out areas offering complimentary hot drinks
• Health Shield membership and access to numerous health and wellbeing initiatives
• Employee Assistance Program, offering access to free services such as Mental Health and wellbeing support as well as legal and financial advice.
• Free secure onsite parking and discounts with local public transport

Free to Be, Inclusion & Diversity

As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, allowing them to bring their authentic selves to work every day.

As an equal opportunity and affirmative action employer, VF is committed to support disadvantaged groups whilst providing equal opportunities for both VF associates and applicants alike.

If you like what you have read and want to join our team then we would like to hear from you!

Due to the high volume of candidates we receive, we will only contact successful applicants for the interview stage.

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