Admin Assistant (Links Nursery & Hub) - ABC12376

Scottish Government; Aberdeen City; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading public sector organization is seeking an administrator to support robust IT systems for Early Learning and Childcare services. The role entails maintaining policies and procedures, acting as the first point of contact for stakeholders while offering flexibility in working arrangements.

Qualifications

• Minimum of SVQ level 3 in administration, customer service, or finance.
• Ability to undertake general office tasks and support colleagues.
• Demonstrates initiative and capabilities in service delivery.

Responsibilities

• Administer and support IT systems related to Early Learning and Childcare.
• Provide information and advice to stakeholders including parents and staff.

Skills

Customer Service

General Office Tasks

Initiative

Education

SVQ level 3 in relevant subject

Job description

R oles that require PVG Membership

Please note that with effect from 1 April 2023 , where a role requires PVG membership, candidates will be required to meet the cost of the PVG membership . This applies only to roles with a full time equivalent salary of £30,000 and above . (Teaching roles and jobs at Grade 11 and above (currently £30,285 per annum / £ 16.64 per hour)

The Council will pay for the PVG membership cost initially, either £18 for existing PVG scheme members, or £59 for non-members , and this cost will be deducted from an employee’s first FULL month’s salary payment.

Job purpose/about the role

To administer, maintain and support IT systems, policies and procedures which enable the Education Service to provide and support a robust and effective Early Learning and Childcare service. Additionally, the job provides initial point of contact, and advice and information to any of the stakeholders of the Early Learning and Childcare service, including parents, staff and service providers.

The post holder needs to hold as a minimum:

• SVQ level 3 in a relevant subject e.g. administration, customer service, finance.

The postholder is able to demonstrate:

Ability to undertake general office tasks, including word-processing.
Ability to support colleagues.
Ability to work on own initiative and prioritise workload to best support service delivery.
Ability to provide a variety of information and advice to a wide range of stakeholders.

About Us

Please see the Job Profile for further details.

We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer. If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please [e-mail] .

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme. We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families:[e-mail] . We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for the role they are applying for who:

• have a disability as defined by the Equality Act 2010 (all jobs)
• looked after young people, those that are in continuing care or are a care leaver up to the age of 29 (all jobs)
• are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
• have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
• are New Scots* aged 16-24 and are applying for any apprenticeships

*"New Scots" are defined as refugees and asylum seekers who are in Scottish communities and include those who have been granted refugee status or another form of humanitarian protection, people seeking asylum, those who have been refused asylum, and those whose application has been refused but who remain in Scotland.