Admin Assistant / Book Keeper

Beatons Accountants; Wales; On-site; GBP 22,000 - 28,000; Full time

Job summary

A local financial services firm in Wales is seeking a highly organised Office Administrator to oversee daily operations and provide administrative support. The ideal candidate will ensure smooth workflows, manage correspondence, and maintain an efficient office environment. Proven experience in office administration and strong organisational skills are essential for this role.

Qualifications

• Proven experience in office administration or a similar role.
• Strong communication and interpersonal skills.
• Ability to handle confidential information.

Responsibilities

• Coordinate office activities to ensure efficiency.
• Manage correspondence including emails and calls.
• Oversee inventory and order office supplies as needed.

Skills

Organisational skills

Multitasking

Communication

Interpersonal skills

Proficiency in MS Office

Tools

Office management software

Job description

Overview

Job Summary: Due to expansion, we are seeking a highly organised and proactive Office Administrator to oversee the daily operations of our office. There may be a requirement to work between the Blaenau Ffestiniog and Mochdre office as required. The ideal candidate will ensure smooth office workflows, provide administrative support to staff, and maintain a welcoming environment for clients and visitors.

Key Responsibilities

• Coordinate office activities to ensure efficiency and compliance with company policies.
• Manage correspondence, including emails, phone calls, and mail.
• Maintain and update records, databases, and filing systems.
• Oversee inventory and order office supplies as needed.
• Schedule meetings, appointments, and travel arrangements as required.
• Assist in budgeting, bookkeeping, and expense tracking.
• Supervise and support administrative staff, ensuring high performance.
• Act as a point of contact for visitors, clients, and vendors.

Qualifications and Skills

• Proven experience in office administration or a similar role.
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and office management software.
• Familiarity with basic accounting principles is a plus.
• Ability to work independently and handle confidential information.