Admin Assistant

NRL; Leatherhead; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading recruitment agency is seeking a proactive Admin Assistant for a 9-month role in Leatherhead. The role involves various administrative tasks, including organizing meetings and managing documentations. Proficiency in software like SharePoint and Microsoft Office is essential, and the role requires a self-starter attitude to engage effectively with the client and internal teams.

Qualifications

• Self-starter and willing to engage with client team.
• Experience in organizing tasks efficiently.
• Ability to manage administrative tasks in a project environment.

Responsibilities

• Maintain coffee/food orders and organize meeting arrangements.
• Manage project admin lists and logs on SharePoint.
• Support travel and accommodation arrangements for project personnel.

Skills

Proficient in SharePoint

Proficient in Word

Proficient in Excel

Proficient in Docusign

Job description

On behalf of our client, NRL Recruitment is looking for an Admin Assistant for a role based in the Leatherhead area.

Duration: 9 months

Job Description:

• Maintain coffee/food orders with catering services.
• Organize meeting rooms and catering arrangements.
• Manage seating and furniture requirements as team members join or leave.
• Write, number, issue, and file project letters.
• Organize SharePoint access for new starters and visitors.
• Arrange taxis and transportation for visitors.
• Liaise with IT regarding conference room issues and general IT needs for the project team.
• Prepare the TV monitor for 11am toolbox talks and distribute notes.
• Ensure photocopiers and other equipment are functioning and replenished by IT.
• Arrange business travel.
• Maintain project admin lists and registers on SharePoint, including vacation, IT equipment, catering, travel, and letter logs.
• Proficient in SharePoint, Word, Excel, and Docusign.
• 40 hours per week, in the office five days a week.
• Assist personnel with accommodation, schooling, transportation, and settling-in arrangements in the UK.
• Support document management activities as needed.

You need to be a self-starter and willing to engage with the client team and internal support departments to organize tasks efficiently.

About NRL

The NRL Group connects global companies with the right people to bring engineering projects to life. We support contracting companies with energy transition plans and work towards creating a cleaner, greener future.

We welcome applications from all backgrounds and are committed to diversity within the industries we support. As a certified Inclusive Recruiter and Armed Forces friendly employer, we promote safe job searching practices. For more information, visit the JobsAware website.