Admin Assistant

CK Group; Harlow; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global pharmaceutical company in Harlow is seeking an Admin Assistant to provide critical administrative support to senior staff. The role involves diary management, travel arrangements, and handling expenses. The ideal candidate has 5-10 years of experience, strong Microsoft Office skills, and excellent attention to detail. This position offers a competitive hourly rate and hybrid working options.

Qualifications

• 5-10 years previous office and administrative experience.
• Experience with Microsoft Office packages, Word, Excel, and PowerPoint.
• Ability to work under pressure to meet deadlines.

Responsibilities

• Provide support to the VP and Senior RA staff with admin tasks.
• Manage travel arrangements and other logistical support for the VP.
• Complete expenses in the internal system in a timely manner.

Skills

Microsoft Office packages

Attention to detail

Excellent typing skills

Good organisational skills

Good communication skills

Tools

SAP Concur

Ariba

SAP

Job description

CK Group are recruiting for an Admin Assistant, to join a to join a global pharmaceutical company, on a contract basis for 12 months.


Salary:
Paying £16.25 per hourPAYE (inside IR35).


Admin Assistant Role:

• Provide support when required to the VP and Senior RA staff with admin tasks.
• Diary management for the VP and prioritising schedule to optimise time effectively.
• To manage travel arrangements and other logistical support for the VP and Senior RA staff.
• Complete expenses in the internal system in a timely manner for the VP and Senior RA staff.
• Receive PoAs via e-mail for printing, signing by the VP or other Senior RA staff and returning to the requestor via e-mail and/or courier. Arranging for certain PoAs to be sent to a Notary Public for notarisation and apostille when required and recording details on a spreadsheet for invoicing purposes.
• To assist with the compilation of Training & Travel requests, weekly; recording requests on an Excel spreadsheet for review/approval by the VP. Notifying the requestors of approvals/rejections.
• Provide support for ad hoc tasks such as couriers, scanning, archiving, presentations, spreadsheets, etc. as requested. Collecting departmental in-coming post.

Your Background:

• 5-10 years previous office and administrative experience.
• Microsoft Office packages, Word, Excel and PowerPoint and Adobe
• Previous experience of Outlook and TEAMS.
• SAP Concur (Travel & Expense) preferable.
• Ariba preferable.
• Knowledge of SAP preferable.
• Attention to detail.
• Excellent typing skills - precise and accurate.
• Able to work under pressure - to meet deadlines.
• Good organisational skills and able to prioritise own workload.
• Good communication skills.

Company:
Our clients aim is to be a global leader in generics and biopharmaceuticals, improving the lives of patients across the world.


Location:
This role is based at our clients site in Harlow and allows for hybrid working.


Apply:
It is essential that applicants hold entitlement to work in the UK. Please quote job reference 146 078 in all correspondence.


Please note:
This role may be subject to a satisfactory basic Disclosure and Barring Service (DBS) check.

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