Admin Assistant

The Royal British Legion; England; Hybrid; GBP 15,000 - 18,000; Part time

Benefits offered by this job

22 days annual leave + bank holidays (

Generous pension up to 14%

Life assurance 3x salary

Paid carers and dependents leave

DBS checks covered

Free parking

Learning and development opportunities

Rewards hub with exclusive discounts

Job summary

The Royal British Legion is expanding its team to recruit an Administrator for Galanos House on a part‑time basis (21 hours per week across 3 days). The role provides comprehensive admin and business support to our care home and community facilities.

You will handle front‑of‑house reception, records, invoices, payroll support, recruitment assistance, and beneficiary admissions, with a focus on accuracy, confidentiality, and responsive service.

Responsibilities

• Provide Front-of-House Support: Act as the first point of contact, greeting visitors, managing reception, and handling incoming calls and correspondence professionally.
• Manage Administrative Operations: Oversee general office supplies, maintain accurate records and files, and manage incoming and outgoing post.
• Support Financial and Procurement Processes: Assist with invoicing, accounts payable/receivable, expense tracking, and procurement activities.
• Administer HR and Staff Support: Manage timesheets and payroll administration, support recruitment processes, and maintain confidential employee records.
• Facilitate Beneficiary Services: Coordinate beneficiary admissions, appointments, financial affairs, and ensure accurate record-keeping.

Job description

We’re expanding our team and are looking for an Administrator to join us at Galanos House. This is part time role, 21 hours per week working 3 days per week over 7 days.

As an Admin Assistantyou will provide a comprehensive administrative and business support service to our care home and community facilities.

Key responsibilities:

• Provide Front-of-House Support: Act as the first point of contact, greeting visitors, managing reception, and handling incoming calls and correspondence professionally.
• Manage Administrative Operations: Oversee general office supplies, maintain accurate records and files, and manage incoming and outgoing post.
• Support Financial and Procurement Processes: Assist with invoicing, accounts payable/receivable, expense tracking, and procurement activities.
• Administer HR and Staff Support: Manage timesheets and payroll administration, support recruitment processes, and maintain confidential employee records.
• Facilitate Beneficiary Services: Coordinate beneficiary admissions, appointments, financial affairs, and ensure accurate record-keeping.

What we offer:

• 22 days of paid annual leave plus bank holidays (pro rata)
• Generous pension with employer contributions up to 14% (salary sacrifice options available)
• Life assurance of 3 times your salary
• Paid carers and dependents leave
• DBS checks covered by us
• Free parking
• Access to internal and external learning and development opportunities
• Rewards hub with exclusive discounts

RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.

As part of our commitment to inclusion, we offer interview schemes for candidates who declare an Armed Forces connection and/or a disability. However, candidates are only eligible for this scheme if their application clearly demonstrates that they meet all of the essential criteria listed in the Person Specification for the role.

About Us

Since 1921, the Royal British Legion has been dedicated to supporting members of the Armed Forces community, and we will continue to be there for as long as we are needed, ensuring their unique contribution is never forgotten.

As the UK's largest Armed Forces charity, we are proud to have over 180,000 members, 110,000 volunteers, 1,900 employees, and a wide network of partners and charities working together to provide lifelong support, whatever the need and whenever it is required.

We are committed to supporting our people through flexible and hybrid working where possible, a strong focus on wellbeing, and opportunities to develop skills and grow careers while making a meaningful impact.

Visit our Careers Page to discover more about the Royal British Legion, including our departments, employee benefits, values, candidate guidance, and the strategy that underpins our work and impact.

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