Admin Assistant

Style Acre; Crowmarsh Gifford; On-site; GBP 26,000; Full time

Job summary

A leading charity in Oxfordshire is seeking an Admin Assistant to support its Operations Team and Wellness Programme. The role involves handling administrative tasks, managing databases, and providing general office support. With flexible hours and various employee benefits, this position offers a chance to contribute to a meaningful cause while developing your skills in a supportive environment.

Benefits

30 days annual leave

Pension scheme

Flexible hours

Employee benefits via Perkbox

Referral schemes

Wellness programs

Company events

Qualifications

• Driver with own car required.
• Experience in administrative roles preferred.

Responsibilities

• Act as first point of contact for calls and visitors.
• Manage office site and supplies.
• Support data collection and reporting.

Skills

Communication

Organizational Skills

Time Management

Job description

Job Title:

Admin Assistant

Reporting to:

Executive Assistant

Location:

Wallingford

Hours:

37.5 hours per week, Monday - Friday, 9:00am - 5:00pm

Salary

£25,103 per annum

Requirement:

Driver with own car

About Style Acre

Style Acre is more than a charity providing supported living and day opportunities to people with learning disabilities and/or autism. We are a community of thriving, engaged, and connected people who strive to reach for the stars and fulfill their potential.

We provide a unique offer to people with learning disabilities and/or autism in Oxfordshire and pride ourselves on being ‘big enough to cope but small enough to care’.

Main Purpose:

To support Style Acre and specifically the Operations Team, Ways to Wellness Programme, and Housing Manager by handling administrative tasks to ensure efficient team and project operations.

Principal Responsibilities:

Administrative Support to Style Acre
- Act as first point of contact for incoming and outgoing calls.
- Provide general office support including managing mail, welcoming visitors, and responding to enquiries.
- Perform word processing, filing, and copying.
- Manage the office site at Howbery Park, liaising with the site, ordering supplies, and health and safety.
- Maintain databases such as the drivers database and support fleet administration.
- Coordinate information for specific projects.
- Assist in developing administrative systems.
- Undertake other duties as directed.

Administrative Support to the Operations Team:
- Manage Operations databases and filing systems.
- Collate and produce monthly care system reports.
- Provide confidential support for investigations and meetings.
- Support data collection activities.

Support for the Ways to Wellness Programme:
- Process invoices and track expenditure.
- Monitor and evaluate programme activities and outcomes.

Key Tasks:
- Manage details of weekly programme partners and act as a point of contact.
- Monitor and advise on risk assessments.
- Track finances related to the programme.
- Use spreadsheets to monitor engagement and identify gaps.
- Assist in establishing systems for monitoring health and wellbeing outcomes.

Other tasks include supporting projects and events, assisting with communications, and liaising with contractors, benefits agencies, and utility companies for the Housing Manager.

General:

Undertake any other duties as required.

Benefits:

30 days annual leave, pension scheme, flexible hours, employee benefits via Perkbox, referral schemes, wellness programs, company events.