Admin Assistant

North East Ambition; Blyth; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

An exciting opportunity has arisen for a full-time Administrative Assistant within the South East Locality Children's Services Team. This role involves diverse responsibilities such as attending meetings, managing information systems, and providing vital support to social work staff. The ideal candidate will be an experienced administrator with a positive attitude and strong Microsoft 365 skills, committed to making a difference in children's services.

Benefits

26 days annual leave plus public holidays, rising to 31 days after 5 years

Automatic enrolment into the Local Government Pension Scheme

Flexi scheme - up to 2 days flexible leave available per month

Qualifications

• Experienced administrator in an office environment with problem-solving skills.
• Good working knowledge of Microsoft 365 software.
• Enthusiastic and a team player.

Responsibilities

• Attend meetings, take accurate minutes, and distribute them.
• Provide office administration tasks like typing, managing petty cash, and maintaining information systems.
• Handle telephone calls and emails following procedures.

Skills

Microsoft 365

Problem Solving

Teamwork

Job description

An opportunity has arisen for a fixed term role as an Administrative Assistant within the South East Locality Children's Services Team based in Eddie Ferguson House, Blyth. The role is hybrid working.

The role will be very varied and requires a high degree of accuracy.

We would like an experienced administrator who hasworked in an office environment, someone who candemonstrateknowledge and skills, problem solve and have a good working knowledge of Microsoft 365 software.

You will need to be enthusiastic, with a positive, can-do attitude; enjoy supporting those around you; be a real team player and be committed to supporting our frontline staff who strive to give our children and young people the support they deserve for the brightest future they can have.

For further details about the role please see the Job Description and Person Specification.

The main tasks will include but are not limited to:

1. Attend meetings, taking accurate minutes and ensuring distribution as requested.
2. Provide office administration tasks such as typing, petty cash, photocopying, scanning and uploading on to electronic client records.
3. Maintain information systems such as booking systems, client records ensuring accuracy, confidentiality, ease of use and rapid access
4. Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
5. Receive telephone calls, deal with visitors, take messages and answer enquiries, in compliance with the service's customer care standards.
6. Deal with incoming and outgoing post and emails in accordance with established procedures
7. Procurement - raising and receipting of requisitions and processing invoices for payment dealing with any queries as necessary.
8. To assist in the co-ordination and organisation of reviews, diary appointments, etc for the social work staff.

Why choose us?

We have some outstanding benefits and perks to offer you, including:

-26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)

-Automatic enrolment into the Local Government Pension Scheme
-Flexi scheme (if applicable) - up to 2 days flexible leave available per month (pro rata for part-time employees)

To see all our excellent benefits and perks, please click here.

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Further information
Please note that this is a full time position but applications on a secondment or part-time basis would be considered for the right applicant.

For guidance on completing your application and for information about our Equality and Diversity principles, please see the attached guidance noteshere.

We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email [e-mail] or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format, please see the alternative methods below. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.

Alternative application format:

British Sign Language: northumberlandcc-cs.signvideo.net

For those with speech difficulties or hearing loss: Text relay service dial 018001 01670 623930