Admin Assistant

Tate; Birchington; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable employment agency seeks an experienced Admin Assistant for an 8-month role in Leatherhead. The position requires excellent organisational and communication skills, along with a proactive attitude. Responsibilities include managing meeting logistics, supporting team integration, and liaising with IT. Pay is £16 to £18 per hour based on experience. Full-time hours from 9 am to 5 pm, Monday to Friday.

Qualifications

• Experience in administrative support and organisation.
• Ability to engage with teams and manage tasks efficiently.

Responsibilities

• Maintain coffee/food orders and organise meeting rooms.
• Write project letters and manage SharePoint access.
• Liaise with IT for conference room issues.
• Organise business travel arrangements and maintain project lists.

Skills

Organisational skills

Communication skills

Can-do attitude

Tools

SharePoint

Word

Excel

Docusign

Job description

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Overview

Job: Admin Assistant

Hours: 9am to 5pm (5 days a week office based)

Duration: 8 months

Location: Leatherhead, KT22

Pay Rate: £16 per hour to £18 per hour dependant on experience

I am excited to be working on behalf of my client who are based in Leatherhead to find them an experienced admin assistant that can hit the ground running. They are looking for someone with excellent organisational and communication skills who is willing and can engage with the client team and support the department where needed. A great can-do attitude is needed for this position.

This is an 8-month booking so you will need to be available for the whole 8 months.

Responsibilities

• Maintain coffee/ food orders for Aramco with catering etc
• Organise meeting rooms and catering
• Organise seating and furniture requirements as people join/leave the team
• Write project letters, number, issue and file
• Organise SharePoint access and access for new starters and visitors
• Organise taxis etc for visitors
• Liaise with IT for conference room problems and general IT requirements for project team
• Get the TV monitor ready for 11am toolbox talks and distribute the toolbox notes
• Ensure photocopiers etc are working/replenished by IT
• Organise business travel arrangements
• Maintain project admin lists/ registers on SharePoint- vacation/ IT equipment/ catering/ travel/ letter logs etc
• SharePoint/Word/Excel and Docusign

Additional Responsibilities

• You will also be required to support company personnel in their search for accommodation, schooling, transportation and other things which they need to do for settling themselves and their families in the UK.
• Support document management activities as needed.

Application and Availability

If you feel this is for you then apply now!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Employer

Tate is acting as an Employment Business in relation to this vacancy.

Equal Opportunity

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application