Admin Assistant

Sodexo; Ashford; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading service provider is seeking a proactive Administrative Officer in Ashford, UK. This role involves maintaining administrative records, organizing diaries, and providing general administrative support to ensure smooth operations. Strong IT skills and relevant experience are essential. Additional benefits include mental health support and a retirement plan.

Benefits

Mental health & wellbeing support

Employee Assistance Programme

24/7 virtual GP

Lifestyle rewards

Discounts for you & family

Financial tools & retirement plan

Cycle to Work

Paid volunteering day

Qualifications

• Relevant experience in administration.
• Strong numeracy and IT skills, including proficiency in all major Microsoft Office applications.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain all areas of responsibility to set service standards and ensure deadlines are met.
• Plan and organise diaries, monitor emails, and follow up on outstanding actions.
• Manage and support applications including Kronos and UDC (payroll).
• Provide administrative support such as drafting reports and typing letters.
• Complete general administrative tasks and maintain personnel files.

Skills

Proactive organization

Strong numeracy

IT skills (Microsoft Office)

Excellent verbal communication

Excellent written communication

Education

City & Guilds qualification or equivalent NVQ Level 2

Tools

Kronos

UDC (payroll)

Excel

PowerPoint

Job description

Overview

We are looking for a proactive and organised Administrative Officer to provide effective delivery of administrative services to our client organisation and internal teams. This role ensures that all documents, records, and system data are accurately maintained in line with legislative and company policies and procedures.

Responsibilities

• Maintain all areas of responsibility to set service standards and ensure deadlines are met.
• Plan and organise diaries, monitor emails, and follow up on outstanding actions.
• Manage and support applications including Kronos and UDC (payroll).
• Provide administrative support such as drafting reports, typing letters, producing Excel spreadsheets, and creating PowerPoint presentations.
• Complete general administrative tasks, including pay documentation, maintaining personnel files, ordering PPE, administration of trading accounts, handling bookings, mail management, archiving documents, and maintaining an effective messaging system.
• Support meetings, including preparation of information packs, taking minutes, and distributing documents to attendees.
• Maintain an organised office and coordinate daily routines efficiently.
• Provide support for ad-hoc administrative tasks as required.
• Handle all information with discretion and maintain confidentiality in line with data protection and security requirements.
• Carry out other reasonable tasks or instructions as directed by management.

Qualifications

• Relevant experience in administration.
• Strong numeracy and IT skills, including proficiency in all major Microsoft Office applications.
• Excellent verbal and written communication skills.

Desirable

• Experience in financial accounting.
• City & Guilds qualification or equivalent NVQ Level 2.
• Experience working with or for a facilities management organisation.

Benefits

• Working with Sodexo is more than a job; it\'s a chance to be part of something greater. You\'ll belong in a company and team that values you for you; you\'ll act with purpose and have an impact through your everyday actions; and you\'ll be able to thrive in your own way. In addition, we offer:
• Mental health & wellbeing support
• Employee Assistance Programme for personal, legal, and financial advice
• 24/7 virtual GP & lifestyle rewards
• Discounts for you & family
• Financial tools & retirement plan
• Cycle to Work & Paid volunteering day