Admin and Logistics Officer (Slough)

Super Smart Service; Cannock; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Cannock is searching for an Admin and Logistics Officer. This role involves coordinating logistics, ensuring effective communication, and assisting in administrative functions. The ideal candidate will have advanced skills in Microsoft Word, fluency in Mandarin, and prior experience in similar positions.

Qualifications

• Minimum 1 year of experience in a similar role.
• Fluent in Mandarin and full working proficiency in English.
• Advanced Microsoft Word skills focused on formatting.

Responsibilities

• Coordinate meeting arrangements and track staff travel.
• Provide logistical support for project activities.
• Word process documents and prepare reports.

Skills

Fluent in Mandarin

Full working proficiency in English

Advanced Microsoft Word Skills

Advanced filing skills

Attention to detail

Organization

Multi-tasking

Job description

Social network you want to login/join with:

Admin and Logistics Officer (Slough), Cannock

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Client:

Super Smart Service

Location:

Cannock, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

25deddca8a1f

Job Views:

4

Posted:

02.06.2025

Expiry Date:

17.07.2025

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Job Description:

Responsibilities

Reports and Communication • Word process all documents and reports; • Assist Team Leader, managers and other Program team members with correspondence, mail registration and filing; • Format, design and prepare documents for printing and copying, upon final approval of the Team Leader and/or Head of Operations and Finance; • Keep all reports filed systematically in both electronic and hardcopy formats. Coordination and Logistics • Ensure all project administrative activities are coordinated effectively; • Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events; • Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits, counterpart visits; • Provide administrative support to team members • Review supplier contracts and contracts for terms and conditions. Scheduling and Meetings • Coordinate meeting arrangements, including informing team members, booking meeting rooms and keeping management/staff calendars updated; • Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability; • Schedule and coordinate vehicles and drivers, including driver booking schedules; • Support the Head of Operations and Finance with time sheets. Front Desk • Answer and forward calls efficiently and professionally and check general voicemail; • Receive visitors in a professional manner; • Maintain office supplies inventory, including toner for office equipment (printers, fax, photocopiers) as well as kitchen supplies; • Record and prepare minutes from staff meetings.

Responsibilities

Reports and Communication • Word process all documents and reports; • Assist Team Leader, managers and other Program team members with correspondence, mail registration and filing; • Format, design and prepare documents for printing and copying, upon final approval of the Team Leader and/or Head of Operations and Finance; • Keep all reports filed systematically in both electronic and hardcopy formats. Coordination and Logistics • Ensure all project administrative activities are coordinated effectively; • Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events; • Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits, counterpart visits; • Provide administrative support to team members • Review supplier contracts and contracts for terms and conditions. Scheduling and Meetings • Coordinate meeting arrangements, including informing team members, booking meeting rooms and keeping management/staff calendars updated; • Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability; • Schedule and coordinate vehicles and drivers, including driver booking schedules; • Support the Head of Operations and Finance with time sheets. Front Desk • Answer and forward calls efficiently and professionally and check general voicemail; • Receive visitors in a professional manner; • Maintain office supplies inventory, including toner for office equipment (printers, fax, photocopiers) as well as kitchen supplies; • Record and prepare minutes from staff meetings.

About you

• Minimum 1 year of experience in a similar role. • Fluent in Mandarin (written and spoken) and full working proficiency in English (written and spoken) • Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g. Section breaks, table of contents, inserting PDF’s, etc.); • Advanced filing skills (both electronic file management and hardcopy filing protocols); • Quality (accurate, precise, thorough, complete, attention to detail); • Timeliness (meet deadlines, generally handle duties in an efficient and timely manner); • Helpfulness / positive attitude / diplomacy; • Organization (tidy and efficient workspace and electronic files); • Multi-tasking (prioritizing and juggling various tasks effectively); • Attendance / punctuality.

About you

• Minimum 1 year of experience in a similar role. • Fluent in Mandarin (written and spoken) and full working proficiency in English (written and spoken) • Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g. Section breaks, table of contents, inserting PDF’s, etc.); • Advanced filing skills (both electronic file management and hardcopy filing protocols); • Quality (accurate, precise, thorough, complete, attention to detail); • Timeliness (meet deadlines, generally handle duties in an efficient and timely manner); • Helpfulness / positive attitude / diplomacy; • Organization (tidy and efficient workspace and electronic files); • Multi-tasking (prioritizing and juggling various tasks effectively); • Attendance / punctuality.