Admin and Executive Assistant

Blue Legal; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading legal recruitment agency in London seeks a skilled Admin and Executive Assistant to support their Director. This pivotal role requires exceptional organizational and communication skills, offering an opportunity for professional growth within a dynamic environment. Candidates with relevant experience in law firms or similar sectors are encouraged to apply.

Benefits

Collaborative work environment

Opportunities for professional growth

Competitive benefits

Qualifications

• 1-3+ years experience or enthusiastic graduate in a corporate role.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Schedule and prepare for meetings and manage daily administrative tasks.
• Create professional documents and manage data tracking spreadsheets.
• Support recruitment projects and liaise with clients and candidates.

Skills

Organisational skills

Communication skills

Attention to detail

Education

Relevant work experience in law or related fields

Tools

Microsoft Office Suite

Job description

Location: London
Salary: Market Rate
Salary band: Market Rate
Contract type: Permanent
Date posted: 03/01/2025

Are you a highly organised and detail-oriented professional seeking a pivotal role within a dynamic and fast-paced environment? Blue Legal are looking for an experienced Admin and Executive Assistant to support the Director of a leading legal recruitment agency based in the heart of London.

As a leading legal recruitment agency we pride ourselves on connecting top-tier legal talent with some of the most prestigious firms. Our success is driven by our dedication to excellence, precision, and client-focused service.

This is a key role, providing comprehensive support to the Director to ensure the seamless execution of daily operations and strategic initiatives. You will act as a vital partner, enabling the Director to focus on driving business growth and maintaining client relationships.

The responsibilities

• Schedule, organise, and prepare for meetings, including agendas, minutes, and follow-up actions.
• Handle daily administrative tasks, including correspondence, filing, and record management.
• Create and format professional documents, reports, and presentations.
• Develop and maintain spreadsheets for data tracking, analysis, and reporting.
• Support recruitment projects by coordinating tasks, liaising with clients and candidates, and conducting research as needed.
• Act as ‘front of house’ initial POC for suppliers.
• Liaise with accounts teams to ensure invoices are sent out on time and paid.
• Other ad hoc PA duties for the Director and CEO may include, arranging travel, dinners, calendars, delivering contracts etc.

The candidate

• Proven experience as an Executive Assistant, Admin Assistant, or similar role, we are open to background!
• Exceptional organisational skills with the ability to prioritise tasks and manage time effectively.
• High level of proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while maintaining a proactive and collaborative approach.
• Discretion and professionalism in handling sensitive information.
• We are looking for someone with 1-3+ years’ experience, or a super enthusiastic graduate looking to start their corporate career.

What we offer

• A collaborative and supportive work environment, based in one of the best offices in the city.
• Opportunities for professional growth and development.
• The opportunity to work closely with the Director and play a key role in business operations.
• Competitive benefits and regular team socials and lunches.

Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas.

Blue Legal offers the services of an employment agency for permanent work and an employment business for temporary work.

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Providing executive recruitment, search and career coaching for legal professionals as well as business development, marketing, events, PR and communications professionals.

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