Activity Manager (Fixed Term Summer Contract) 2027

Alpadia Language Schools Sa; Woldingham; On-site; GBP 17,000 - 26,000; Full time

Benefits offered by this job

Residential accommodation on site

Industry-competitive salary

Opportunities for career progression

Staff training and CPD

Job summary

Alpadia Language Schools Sa is seeking an energetic Activity Leader to coordinate a rich cocurricular programme for summer camp attendees. You will lead activity sessions, plan and risk assess, supervise staff, and ensure student wellbeing while delivering engaging excursions in a safe, structured environment.

The role requires strong leadership, logistics skills, and a proactive approach to safeguarding, with on-site accommodation provided as part of a residential position.

Qualifications

• Proven experience managing or coordinating activities in a summer camp, youth programme, or educational/recreational environment.
• Experience supervising and supporting Activity Leaders or similar staff teams.
• Ability to plan, organise, and deliver a varied and engaging activity programme.
• Experience ensuring the safety and welfare of children and young people.
• Strong leadership, organisational, and communication skills.
• Excellent interpersonal skills and ability to build positive relationships with staff and participants.
• Good understanding of health and safety, safeguarding, and risk assessment procedures.
• Ability to handle logistics, scheduling, and last-minute changes efficiently.
• Creative approach to designing and improving activity programmes.
• Confident in managing behaviour and resolving conflicts calmly and fairly.

Responsibilities

• Safeguard and promote the wellbeing of students in our care.
• Ensure afternoon activities and/or Premium activities are properly prepared and delivered.
• Prepare session plans and risk assessments for all activities.
• Lead daily meetings with the activity team and delegate sessions.
• Ensure quality excursions and manage accompanying packs and itineraries.
• Create and display student lists for excursions and activities.
• Assist in managing student attendance for activities and excursions.
• Manage sign-up process for weekly activity planning.
• Deliver the quality standard for Alpadia's cocurricular programme.

Skills

Leadership

Organisational skills

Communication

Interpersonal skills

Health & safety awareness

Problem solving

Flexible/adaptable

IT literacy (Outlook, MS Office, Excel

Education

Relevant qualification or equivalent experience in education, recreation, youth work, sports, or event management

Tools

Outlook

MS Office

Excel

Job description

Job Description

Join ALPADIA's team to make summer 2027 an unbelievable experience! We are looking for highly motivated people, who have the ability to engage and inspire young students, and who are looking for an enriching and educational experience themselves.

Your role:

• Safeguard and promote the wellbeing of students in our care
• Ensure afternoon activities and/or Premium activities are properly prepared and delivered, giving particular thought to staging to ensure all students enjoy each activity
• Ensure session plans and risk assessments are prepared for all afternoon and evening activities
• Hold daily meetings with the activity team, delegating sessions to them as per their skills and interests
• Ensure quality excursions are prepared and delivered, which inspire and motivate our students. Take a lead in ensuring the Excursion Pack is ready before each outing containing student lists, itineraries, risk assessments and tasks
• Create and display the student lists for excursions and activities in good time
• Assist in the management of student attendance for activities and excursions
• Manage the student arrival activity sign-up process for weekly activity planning
• Deliver the standard of quality that our students and stakeholders expect of Alpadia across the co-curricular programme
• Be friendly and approachable to develop positive relationships with students that help to enhance their overall experience
• Manage students’ behavior at all times, with a judicious awareness of the need to sanction or encourage as appropriate
• Prioritize the safety of students above all else, following our Safeguarding and Health and Safety regulations, ensuring other Activity Leaders do the same
• Liase with and respond to the Customer Care Team about activity programme issues, incidents and enrolments
• Lead & assist with the training and induction of staff members
• Assist Activity Leaders with their preparation/delivery of activities and complete session observations to ensure they are of a high quality
• Validate and confirm the reservations with excursions and Premium+ providers as well as coach companies. Adapt participant numbers compared to the initial reservation when needed
• Validate and confirm the payment method with excursions providers
• Ensure sufficient provision of public transport tickets where needed
• Prepare and distribute staff rotas for the activity leader team
• Supervise students’ free time actively and professionally, taking a lead in ensuring ALPADIA’s ratios are maintained at all times
• Ensure rules in the residence are followed at all times and the accommodation is kept tidy
• Ensure the students go to bed and wake up at the appropriate times, with staff cover provided as necessary
• Assist in the check-in/check-out procedure if necessary
• Ensure the proper supervision of students at meal times
• Contribute to or lead the Reviews and Appraisals of other Activity Leaders
• Contribute to daily staff meetings to feedback camp process improvements and pass on important information
• Take a lead to control all booking and administrative requirements of the co-curricular part of the programme, updating our systems as appropriate

Qualifications

Your profile:

Essential:

• Proven experience managing or coordinating activities in a summer camp, youth programme, or educational/recreational environment.
• Experience supervising and supporting Activity Leaders or similar staff teams.
• Demonstrated ability to plan, organise, and deliver a varied and engaging activity programme.
• Experience ensuring the safety and welfare of children and young people.
• Strong leadership, organisational, and communication skills.
• Excellent interpersonal skills and ability to build positive relationships with staff and participants.
• Good understanding of health and safety, safeguarding, and risk assessment procedures.
• Ability to handle logistics, scheduling, and last-minute changes efficiently.
• Creative approach to designing and improving activity programmes.
• Confident in managing behaviour and resolving conflicts calmly and fairly.
• Relevant qualification or equivalent experience in education, recreation, youth work, sports, or event management.
• Energetic, proactive, and dependable.
• Strong sense of responsibility and professionalism.
• Positive, approachable, and motivating leader.
• Flexible and adaptable to changing priorities and camp demands.
• Passionate about providing a fun, inclusive, and safe environment for all participants.
• A high degree of IT competency - Outlook & MS Office (specifically Excel)

Desirable:

• Experience working in an international or EFL (English as a Foreign Language) summer camp.
• Formal qualification in leadership, education, sports coaching, outdoor education, or creative arts.
• Experience in staff training, mentoring, or performance management.
• Knowledge of another language.
• Strong administrative and IT skills (Google Workspace, Excel, or camp management systems).
• Experience organising large events or excursions.
• Up-to-date First Aid and Safeguarding certifications (or willingness to obtain before camp begins).

Additional Information

Additional information

We offer you:

• A developing and enriching summer experience
• The chance to make long term connections and friends
• Meaningful engagement with international students and the chance to give back
• A sense of belonging with many returning staff members each year
• Development of your social, relationship and leadership skills
• Join a booming community of Alpadia staff members who return each year.
• Start or continue your professional development (CPD) in a supportive coaching environment
• An industry competitive salary
• Role training and the opportunity for experiential learning throughout
• An unforgettable experience in a dynamic atmosphere
• Attractive bonus options for returners and the possibility of career progression

Location of our course centre and dates of commitment:

• London Woldingham: 03.07.27 – 07.08.27

Miscellaneous:

• Typically a residential position with accommodation provided on site
• We are committed to the safety and wellbeing of our students therefore all staff employed will be required to provide / undergo an Enhanced DBS check, 3x referee details and overseas conduct certificates where applicable.
• Equality and diversity is part of our core purpose. Alpadia summer schools are for everyone. This applies to both our students and our brilliant team of staff.

Equal Opportunity Statement

At Alpadia Language Schools, we are committed to working in a diverse organisation and strive to provide equality of opportunity for all. We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, pregnancy and maternity, race, religion or belief and marriage and civil partnership. If as a disabled applicant (as defined under the Equality Act 2010) you would like to request that your application is considered under Guaranteed Interview Scheme (GIS) please let us know using this form.