Accounts Receivable TNE/Partnership Assistant

Abertay University; Dundee; On-site; GBP 31,000 - 38,000; Full time

Job summary

Abertay University is seeking an Accounts Receivable TNE/Partnership Assistant to manage financial arrangements for its online courses. This role involves liaising with partners, ensuring compliance with financial policies, and addressing various registration queries. The successful candidate will have experience in finance administration and problem-solving abilities, playing a key part in the university's financial operations.

Qualifications

• Skills in finance administration and compliance verification are essential.
• Experience with tuition fee management preferred.
• Capable of problem-solving and process improvement.

Responsibilities

• Handle Abertay Online financial duties including fee reconciliation and compliance.
• Manage Additionally Funded Places scheme ensuring students are SAAS funded.
• Oversee financial arrangements for TNE partnership agreements.

Job description

Abertay is a modern university with a global outlook, rooted in its local and national communities. The FICS directorate brings together the following functions: Finance, Procurement, IT and Corporate Information Systems, Estates development and sustainability, Facilities Management and Commercial Services.

Reporting to the Accounts Receivable Supervisor, the main function of the Accounts Receivable TNE/Partnership Assistant role is to fulfil the complex financial arrangements in compliance with our various partnership agreements, ensuring accuracy, effectiveness and efficiency.

Key Responsibilities:

• Perform the following finance duties in respect of our Abertay Online courses:
  • Deal with various registration queries at each of the 6 intakes per year.
  • Reconcile fee records with registration records when each intake closes.
  • Raise tuition fees and allocate the income to the correct budget code.
  • Liaise with our online programme’s partner to ensure that the income is correctly apportioned and posted to the finance system.
  • Create new financial records where required in respect of new academic years or new programmes etc.
  • Ensure compliance with the Online Programme’s Finance Policy.
• Perform the following finance duties in respect of our “Additionally Funded Places” scheme:
  • Ensure all students on the scheme are SAAS funded.
  • Ensure the number of places and the courses etc are all in compliance with the SFC guidance received each year.
  • Raise tuition fees for registered students.
  • Cancel fees were required in the event of withdrawal before the cut-off date.
  • Reconcile our tuition fee data with the partner to ensure that the income is apportioned correctly (twice per year).
  • Reconciliation of the SAAS account each month.
  • Investigate and resolve all unallocated SAAS transactions.
• Ensuring compliance with our various TNE partnership agreements:
  • Set up financial data each academic year.
  • Raising tuition fees in accordance with each agreement ensuring that minimum fee payments are invoiced where applicable.
  • Apply complex tiered fee rates/discounts where applicable.
  • Extracting data as back up for the partner to reconcile with their records.
  • Process fee amendments in respect of withdrawals/repeat modules.
  • Sending invoices and performing credit control duties where required
• Dealing with various Sponsors/Student Exchange Partners:
  • Vet new sponsors and create new records where required.
  • Obtain sponsorship letters and update student records during each registration intake.
  • Raise invoices and send them to the sponsor with breakdowns where required.
  • Ensure prompt payment from the sponsor and perform credit control duties where required.
• Take a lead in reviewing the financial arrangements of new partnership agreements and develop new processes if/where required. Problem solve/make changes to existing processes where an issue/improvement has been identified.

• Work flexibly in order to meet business needs.
• Assist with other ad-hoc duties as requested by the Accounts Receivable Supervisor/Finance Operations Manager.

If you believe you have the skills and experience for this exciting and challenging role, please submit your application through our online recruitment system: www.abertay.ac.uk/discover/work-here/jobs

Committed to Equal Opportunities

Abertay University is a Scottish Registered Charity

No: SC016040

£31,637 to £37,174 (pro-rata) (Grade 6)