Accounts Receivable Assistant

Nomia Ltd; Portsmouth; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company as a Finance Assistant in Portsmouth. You'll maximize cash flow by managing collections, processing invoices, and assisting with various finance functions. The role also involves using accounting software and improving cash management initiatives in a hybrid working environment.

Qualifications

• Experience using accounting software is essential.
• Proficiency in MS Office (Excel, Word).
• Confident in phone and email communication.

Responsibilities

• Manage the sales ledger and collect payments.
• Prepare cash collection forecasts and spreadsheets.
• Assist with VAT/GST/Sales Tax returns.

Skills

Experience using accounting software

Proficiency in MS Office

Confident in communication

Tools

Microsoft Dynamics (Business Central)

Job description

Nomia helps companies reduce cost, manage risk, and increase efficiency for non-strategic third-party spend. We act as an extension of our customer’s procurement team by executing the end-to-end sourcing, supplier onboarding and contracting process for indirect categories of spend.

We are focused on delivering an innovative and disruptive procurement solution to our customers to make managing non-strategic spend simpler, more transparent, and better value.

We are a global team based in the United Kingdom, Singapore, Dubai, Poland, and the United States.

The Role

Joining our Finance team in Portsmouth, you will be responsible for maximizing the business's cash flow through efficient collection processes. This includes obtaining payment dates from customers, ensuring the accuracy of sales invoices, and processing purchase invoices by matching them to purchase orders. You’ll also assist with payment runs and contribute to various treasury and accounts payable functions, as well as supporting the overall improvement of cash flow management initiatives.

Key Responsibilities

• Proactively manage the sales ledger, collecting payments for overdue or due customer debts.
• Prepare weekly/monthly cash collection forecasts and spreadsheets.
• Set up customers in the accounting system, including running credit checks and defining credit limits.
• Regularly review and verify the accuracy of sales invoices.
• Post customer payments, ensuring proper allocation based on received remittances.
• Upload customer invoices to portals when necessary.
• Assist with VAT/GST/Sales Tax returns, focusing on the sales/purchase ledger.
• Send monthly statements to customers, or more frequently if required.
• Handle customer-related queries from other departments.
• Accurately record and post purchase invoices, ensuring proper authorization.
• Address and resolve invoice queries, coordinating with relevant departments and suppliers.
• Process payment batches and provide remittance to suppliers.
• Reconcile supplier statements with company accounting records.
• Maintain the accounting filing system and respond to general accounting queries via phone and email.
• Process credit card and expense claims.
• Support month-end and year-end activities as required by the Finance team.

Skills/Qualifications

• Experience using accounting software.
• Proficiency in MS Office (Excel, Word).
• Confident in phone and email communication.
• Experience with Microsoft Dynamics (Business Central) is preferred but not essential.

General Information

• Adhere to Nomia’s data protection and information security policies at all times.
• Promote diversity and inclusion in line with Nomia’s core values.
• This is a hybrid role, with two office days per week required, potentially more during training or as requested by your supervisor.
• Contribute to continuous improvement in systems and processes.
• Please note that this role description is a guideline, and duties may evolve over time.