Accounts Payable - Team Member

Balfour Beatty; Newcastle upon Tyne; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Smart working

25 days paid annual leave

Family friendly policies (maternity/ad

Pension

Share incentive plan

Volunteering leave

Recognition schemes

Job summary

Balfour Beatty plc is seeking an Accounts Payable professional to support invoice processing, coding and approvals within Oracle R12. You will handle VAT invoices, high-priority payments and supplier queries, contributing to timely payables and data accuracy.

You'll work in a collaborative team, drive improvements through data quality initiatives, support audits and engage with internal stakeholders to resolve aged balances, with up to 40% remote working where possible.

Qualifications

• Meticulous and accurate with impeccable attention to detail.
• Able to challenge in the right manner and ensure business compliance and rules are applied consistently.
• Able to work under pressure in a fast paced and changing environment.
• Organised with the ability to prioritise and multi task due to high volumes of work and tight deadlines.
• A confident communicator with a good telephone manner, able to build relationships with suppliers and stakeholders.
• Able to work independently, in team context.
• Ability to understand/work with various online IT systems including Microsoft Office suite.

Responsibilities

• Accurate processing of manual invoices with coding and approvals in Oracle R12.
• Processing of VAT invoices with correct VAT coding in Oracle R12.
• Processing of correction invoices and credits with accurate coding in Oracle R12.
• Handle high-priority invoices, damages, legal and insurance transactions – PO driven.
• Resolve invoice holds with stakeholders to validate invoices for payment.
• Deal with email queries from internal stakeholders and suppliers via BMC system.
• Answer live chat queries from internal stakeholders.
• Contribute to MyC projects to improve data quality and accuracy.
• Assist audits with internal/external partners and suppliers.
• Attend supplier calls to support aged debt and engagement activities.
• Support other team areas as required.

Skills

Attention to detail

Communication

Time management

Teamwork

Tools

Oracle R12

BMC management system

Microsoft Office

Job description

About the role

This is a fantastic opportunity to join our Accounts Payable team to provide financial, administrative and clerical support to the organisation. We contribute to ensuring sure our supply chain are paid to terms through processing, verifying and reconciling invoices received into the company.

What you'll be doing

The accountabilities below relate to the Invoice Processing (PNPO) team

• Accurate processing of manual invoices, including appropriate coding and ensuring relevant approval received within Oracle R12
• Processing of VAT only invoices, ensuring accurate coding to VAT account within Oracle R12
• Processing of invoices and credits required for correction purposes, ensuring accurate coding within Oracle R12
• Accurate processing of high priority invoices, damages, legal and insurance transactions – PO Driven
• Resolve relevant invoice holds (under AP ownership) working with relevant stakeholders to resolve and validate invoices for payment
• Deal with e-mail queries from internal stakeholders and external suppliers through the BMC management system
• Answer live chat queries from internal stakeholders
• Be involved in MyC projects to drive improvements with data quality and accuracy within team, department and company
• Support audits both internally and externally with our audit partners and suppliers as required
• Attend supplier calls to support aged debt activity/continuous improvement activities, supporting Supplier engagement team where requested
• Support other team areas as required

Who we're looking for

• Meticulous and accurate with impeccable attention to detail
• Able to challenge in the right manner and ensure business compliance and rules are applied consistently
• Able to work under pressure in a fast paced and changing environment
• Organised with the ability to prioritise and multi task due to high volumes of work and tight deadlines
• A confident communicator with a good telephone manner, able to build relationships with suppliers and stakeholders.
• Able to work independently, in team context
• Ability to understand/work with various online IT systems including Microsoft Office suite

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.

Diversity and inclusion

At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We’re making great progress through our Value Everyone DEI Action Plan, but we know we’ve got more to do. Find out more about our values and DEI initiatives.

As a Disability Confident Employer, we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments.

We’re looking to continually improve our recruitment process, so if you have any feedback, please share this with us via [e-mail]