Accounts Payable Supervisor

Please note, we are unable to offer sponsorship for this position.

To manage the effective administration and implementation of the accounts payable process ensuring all payments have been processed and reconciled correctly on time.

Responsibilities:

• Accountable of the end-to-end Accounts Payable process
• Develop industry standard reports and deadlines
• Ensure payments are processed accurately on time
• Maintain and keep all supplier accounts and information up to date
• Regularly monitor and review all supplier bank details
• Understand and control the BACs and manual payment runs for suppliers
• Ensure expenses and cashcards are processed and paid to agreed timelines
• Create close links with the bank reconciliation and feed any payments made in the business to the bank's reconciliation process
• Perform the month end closing process and reconciliation of the ledgers
• Ensure that the corporate credit accounts are processed correctly i.e. spend analysis and are charged to the correct general ledger accounts
• Record all third-party invoices to correct general ledger and cost centres in our ERP system (Unit 4)
• Work closely with procurement to ensure invoices are reconciled and recorded in a timely manner
• Assist the Accounts Payable Manager in implementing and improving processes regularly to ensure efficiency.
• Line manage and develop Accounts Payable Administrators

Minimum Requirements:

• Demonstrable previous experience of working in accounts payable at supervisory or team leader level
• Good understanding of general ledger and cost centres
• Experience in using banking and ERP systems
• Attention to detail and high levels of accuracy
• Excellent working knowledge of using Microsoft Office applications
• Excellent communication skills and the ability to deal with a diverse range of stakeholders
• Dynamic, enthusiastic, self-motivated individual with excellent organisational skills

Desirable Skills and Experience:

• Experience in using Unit 4 (ERP system)

Commitment:

• To GBS values and regulations, including equal opportunities policy.
• To GBS's Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS's Environmental Policy.
• To their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.