Accounts Payable Stock Administrator

NWF Fuels; Crewe; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in fuel distribution is seeking an Accounts Payable Stock Administrator in Crewe. The role involves essential duties in accounts payable processes and requires strong skills in stock management and communication. Competitive benefits include holidays, healthcare plans, and a pension scheme.

Benefits

25 days holiday plus bank holidays

Option to purchase up to 5 additional holidays per year

Healthcare cashback plan

Monthly employee recognition awards

Long service awards

Access to free virtual fitness sessions

Contributory workplace pension scheme

Cycle to work scheme

Life assurance scheme

Qualifications

• Experience in a high-volume, fast-paced transactional environment.
• Strong understanding of supplier statement reconciliations.
• Experience with Accounts Payable transactions.

Responsibilities

• Manage all unallocated cash and record payments into CODAS.
• Reconcile monthly statements for all suppliers.
• Verify and enter stock receipts into CODAS systems.

Skills

Communication

Relationship Building

Attention to Detail

Understanding of Stock Management

Proficiency in Excel

Proficiency in ERP systems

Job description

Accounts Payable Stock Administrator - Head Office - Crewe

As an Accounts Payable Stock Administrator, you will work in a small team at the Head Office in Crewe, assisting the Team Leader with daily processes and control management. You will play a vital role in the end-to-end accounts payable process, including statement reconciliation and query resolution.

The ideal candidate will have experience working in a high-volume, fast-paced environment and possess an understanding of all aspects of stock management. Strong communication skills, relationship-building abilities, proficiency in Excel and ERP systems, methodical working style, ability to meet strict deadlines, excellent attention to detail, and a solid understanding of supplier statement reconciliations are essential.

The role:

Cash Management:

• Record and post payments into CODAS.
• Manage all unallocated cash.

Ledger Management:

• Reconcile monthly statements for all suppliers.
• Manage debit balances and aged on-hold invoices.

Invoice Processing:

• Enter and match stock-related invoices to GRNI.
• Enter invoices into Softco and send for approval.

Support:

• Assist the Accounts Payable Team Leader with daily processes and controls.
• Contribute to Accounts Payable projects.

Transaction Stocks:

• Verify and enter all stock receipts into CODAS systems.
• Confirm delivered quantities from previous day’s deliveries.
• Verify and enter third-party/miscellaneous stock receipts into CODAS.
• Process stock adjustments in CODAS.
• Reconcile daily bulk stocks and investigate discrepancies.
• Balance miscellaneous stock reconciliations.
• Review and develop processes for continuous improvement and maintain controls.

Skills and Experience Required:

• Experience in a high-volume, fast-paced transactional environment.
• Strong understanding of supplier statement reconciliations.
• Excellent communication and relationship-building skills.
• Experience with Accounts Payable transactions.
• Proficiency in Excel and ERP systems.
• Comprehensive understanding of stock management functions.

What is on offer:

• 25 days holiday plus bank holidays
• Option to purchase up to 5 additional holidays per year
• Healthcare cashback plan
• 37.5 hours per week, Monday to Friday
• Monthly employee recognition awards
• Long service awards
• Access to free virtual fitness sessions
• Contributory workplace pension scheme
• Cycle to work scheme
• Life assurance scheme

With a modern fleet of over 155 fuel tankers and strategically located depots, NWF Fuels supplies a wide range of fuel-related products across England and Wales to various customers. The company emphasizes service and customer focus, driven by its dedicated team. As the third-largest fuel distributor in the UK, part of the AIM-listed NWF Group, NWF Fuels continues to grow organically and through acquisitions.

If this opportunity interests you, we look forward to receiving your application and potentially welcoming you to our team at NWF Fuels.