Accounts Payable Specialist

Greenberg Traurig LLP; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their dynamic finance team. This role is crucial for overseeing the accounts payable system, ensuring accurate processing of invoices, and maintaining financial integrity. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and organizational skills. With a commitment to excellence and a customer-focused approach, you will play a key role in enhancing processes and contributing to the firm's success. This position offers a comprehensive benefits package and the opportunity to work within a supportive team dedicated to quality and client satisfaction.

Benefits

Comprehensive benefits package

Qualifications

• Experience in accounts payable within a legal firm is highly preferred.
• Understanding of basic accounting principles and VAT processes.

Responsibilities

• Manage the full accounts payable process from invoice to payment.
• Generate month-end reports for management and audits.
• Reconcile credit card transactions and maintain petty cash.

Skills

VAT processes

Basic accounting principles

Communication skills

Time management

Attention to detail

Customer-focused approach

Team player

Education

Experience in accounts payable

Tools

Word

Excel

Outlook

Job description

The Business:

Since its founding in 2009, Greenberg Traurig's London office has established itself as a multidisciplinary law firm with over 130 lawyers providing high-calibre legal services to a broad range of clients in the UK and globally.

GT London's core practices include M&A, Real Estate, and Dispute Resolution, supported by expertise in areas such as Equity & Debt Capital Markets, Tax, Fund Structuring, Finance, EU & Competition, Anti-Corruption, Employment, Environment, Health & Safety, and Intellectual Property.

Reflecting London's diverse business community, our client base spans sectors like pharmaceuticals, chemicals, real estate, financial institutions, retail, and communications.

Our ethos is rooted in providing tailored, partner-led advice—uncompromising in quality, delivered efficiently, and focused on client satisfaction and commercial objectives. Leveraging Greenberg Traurig's global platform, we offer attentive, responsive legal services akin to a boutique firm.

Our dedication to building long-term client relationships has earned recognition from directories such as Chambers UK, Chambers Europe, Chambers Global, and the Legal 500 UK Guide.

The Role:

This position oversees the firm's accounts payable system, from invoice processing to payment. Responsibilities include managing firm expenditures and professional disbursements related to legal work, reporting on spend, and proactively improving processes. The role is part of a six-member finance team, requiring team fit and collaboration.

Responsibilities:

• Own the full accounts payable process
• Assist with expenses recorded through Concur
• Process supplier invoices accurately and promptly
• Reconcile credit card transactions and direct debits
• Check and process external professional fees and disbursements
• Ensure refunds and credits comply with SRA Accounts Rules
• Maintain and reconcile petty cash
• Upload payments into banking system and seek approvals
• Format and submit taxi/courier invoices to the US for uploading
• Organize digital invoices and upload copies into the accounting software
• Generate month-end reports for management and audits

The above describes the general scope and requirements of the role and is not exhaustive.

Experience, Skills, and Attributes:

• Knowledge of VAT processes
• Basic accounting principles understanding
• Excellent communication skills, both written and oral
• Motivated with a commitment to excellent service
• Ability to work efficiently in a fast-paced, high-volume environment
• Strong prioritization and time management skills
• High attention to detail
• Effective interpersonal skills across all levels
• Customer-focused approach
• Team player

• Proficient IT skills (Word, Excel, Outlook)

Qualifications:

• Experience in accounts payable within a legal firm is highly preferred

A comprehensive benefits package is provided.