Accounts Payable Specialist

Yoobic; Greater London; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Pension scheme

Medical cover through Vitality

Dental and vision cover

Critical illness and life insurance

Regular team events, breakfasts and L鲜

Gym discounts and HIIT sessions

Regular training and coaching

25 days' annual leave plus bank holid­

Job summary

YOOBIC in London is seeking an Accounts Payable Specialist to own day-to-day AP processes, ensuring suppliers and employees are paid accurately and on time across multiple entities. You’ll work with the VP of Finance and finance team to improve controls and processes.

The role requires 2–5 years in AP, strong Excel, and the ability to manage invoices, expenses and bank transactions while collaborating with stakeholders and maintaining accurate financial records.

Qualifications

• 2-5 years' experience in Accounts Payable or similar Finance role.
• Experience managing Accounts Payable from invoice processing through to payment.
• Good understanding of General Ledger principles and reconciliations.
• Confidence processing invoices, expenses and bank transactions accurately.
• Intermediate to advanced Excel skills.
• Excellent attention to detail, organisation and time management.
• Strong problem-solving skills and the ability to investigate discrepancies.
• Clear, professional communication with suppliers, employees and internal stakeholders.
• Ability to work independently while contributing to a collaborative Finance team.
• Process-driven mindset and an interest in improving how things work.

Responsibilities

• Own Accounts Payable: manage end-to-end process from invoice receipt through to payment and reconciliation.
• Process Transactions: post supplier invoices and employee expenses with accurate coding and tax treatment.
• Manage Payments: prepare twice-monthly payment runs for approval and ensure timely processing.
• Maintain Accurate Records: reconcile AP ledger to General Ledger and investigate discrepancies.
• Support Banking: upload, code and match bank transactions and complete bank reconciliations across entities.
• Manage Expenses: admin employee expenses through Expensify and ensure policy compliance.
• Support Suppliers: manage AP inbox and respond to queries and invoice issues.
• Contribute to Reporting: support month-end close, year-end audit and cash planning.
• Improve Processes: identify opportunities to simplify workflows and strengthen controls.

Skills

Accounts Payable

Invoice processing

Bank reconciliations

Excel

Attention to detail

Time management

Communication

Independent worker

Tools

Xero

Spendesk

Expensify

Modulr

Job description

Accounts Payable Specialist

Location: London (hybrid, 2 days in the office)
Salary: £35,000 + bonus
Experience: 2-5 years
Reporting to: VP of Finance

About the Role

YOOBIC is the leading AI-powered frontline employee experience platform. More than 350 global brands across retail, hospitality and manufacturing use YOOBIC to help their frontline teams communicate, learn and work - all in one place.

We're looking for an Accounts Payable Specialist to join our Finance team in London. You'll own the day-to-day Accounts Payable process, ensuring suppliers and employees are paid accurately and on time while maintaining reliable financial records across multiple entities and regions.

This is a hands-on role for someone who is organised, detail-oriented and comfortable managing competing priorities. You'll work closely with the VP of Finance, Financial Controller and Management Accountant, with plenty of opportunity to improve processes and strengthen controls.

What You'll Do

• Own Accounts Payable: Manage the end-to-end process from invoice receipt and approval through to payment and reconciliation.

• Process Transactions: Post supplier invoices and employee expenses, ensuring accurate coding and local tax treatment.

• Manage Payments: Prepare twice-monthly payment runs for approval and ensure payments are processed accurately and on time.

• Maintain Accurate Records: Reconcile the Accounts Payable ledger to the General Ledger and investigate any discrepancies.

• Support Banking: Upload, code and match bank transactions and complete bank reconciliations across multiple entities.

• Manage Expenses: Administer employee expenses through Expensify and ensure claims comply with company policy.

• Support Suppliers: Own the Accounts Payable inbox and respond promptly to supplier queries and invoice issues.

• Contribute to Reporting: Support month-end close, year-end audit activity and cash-planning processes.

• Improve Processes: Identify opportunities to simplify workflows, strengthen controls and reduce manual work.

What You Bring

• 2-5 years' experience in Accounts Payable or a similar Finance role.

• Experience managing Accounts Payable from invoice processing through to payment.

• A good understanding of General Ledger principles and reconciliations.

• Confidence processing invoices, expenses and bank transactions accurately.

• Intermediate to advanced Excel skills.

• Excellent attention to detail, organisation and time management.

• Strong problem-solving skills and the confidence to investigate discrepancies.

• Clear, professional communication with suppliers, employees and internal stakeholders.

• The ability to work independently while contributing to a collaborative Finance team.

• A process-driven mindset and an interest in improving how things work.

Experience with Xero, Spendesk, Expensify or Modulr, or supporting Finance operations across multiple entities and currencies, would be an advantage.

What We Offer

• £35,000 salary plus bonus.

• 25 days' annual leave plus bank holidays.

• Pension scheme.

• Medical cover through Vitality, plus dental and vision cover.

• Critical illness and life insurance cover.

• Regular team events, breakfasts and lunches.

• Free online HIIT sessions and gym discounts.

• Regular training and coaching to support your development.