Accounts Payable Receivable Assistant

Pharmanovia; Basildon; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Pharmanovia seeks an Accounts Payable Receivable Assistant for a hybrid role based in Basildon. In this dynamic position, you will handle invoice operations and ensure compliance with policies while contributing to finance transformation projects. Candidates should possess relevant experience, strong analytical skills, and proficiency in accounting software.

Benefits

Health & wellbeing program

Employee recognition awards

Pension scheme

Social events

Hybrid working arrangement

Qualifications

• Experience in accounts payable/receivable operations in a multinational organization.
• Proficiency in SAP and MS Office, particularly advanced Excel skills.
• Ability to work on own initiative and collaborate effectively.

Responsibilities

• Manage invoice processing activities and resolve discrepancies promptly.
• Conduct periodic reconciliations of supplier/customer accounts.
• Collaborate with teams to streamline accounts processes and enhance efficiency.

Skills

Analytical skills

Problem-solving

Attention to detail

Communication

Education

Associate of Accounting Technicians or related field

Professional certification (e.g., AAT, NVQ)

Tools

SAP

VIM

MS Office Suite

Job description

Accounts Payable Receivable Assistant

Basildon, Essex (hybrid role: 3 days office, 2 days home per week)

Salary: Competitive + Benefits + Bonus

If you are an agile, committed, and detail-oriented accounting professional, with experience in accounts payable and receivable functions, then we want to hear from you.

Join us to help improve peoples' lives and make healthcare better for everyone!

Why Pharmanovia?

Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

Our core behaviours are:

• We act decisively but we never compromise on quality.
• We keep our promises and do as we say.
• We value our heritage and foster an entrepreneurial spirit.
• We reinvest in our future - in our products, our brands and our people.
• We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Spain, Germany, China, Switzerland, U.A.E., India, Singapore, Italy, and South Korea.

We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

Pharmanovia's therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

About the role:

As Accounts Payable / Receivable Assistant, you will be involved with accounts payable and receivable operations, invoice processing, remediation, customer and supplier reconciliation, payment processing, and receipts and expense processing including review for compliance in relation to the current expenses policy.

Reporting to the Associate Director Shared Services, this role requires proactive engagement, ability to work on own initiative, exceptional teamwork skills, and the ability to thrive in a fast-paced environment.

The department has an ethos of continuous improvement, and this - along with the rapid growth of the business - leads to a varied and dynamic working environment.

Main responsibilities & duties:

• Invoice Management: Efficiently handle the accounts payable/receivable inbox, ensuring timely processing of sales/purchase invoices and accurate data entry into the accounting system
• Invoice Processing: Execute end-to-end invoice processing activities, including validation, coding, and approval workflows, while adhering to established policies and procedures
• Sales Invoice Processing: Process sales invoices accurately and in a timely manner. Ensure compliance with company policies and accounting standards
• Invoice Remediation: Identify and resolve discrepancies or issues with sales/purchase invoices promptly, collaborating with internal stakeholders and vendors /customers to ensure timely resolution
• Supplier / Customer Reconciliation: Conduct periodic reconciliation of supplier/customer accounts to ensure accuracy and completeness of transactions, proactively resolving any discrepancies
• Payment Processing: Assist in the preparation and processing of payments to vendors, ensuring adherence to payment terms and compliance with regulatory requirements
• Payment Applications: Apply payments accurately to customer accounts. Maintain updated records of payment transactions and reconciliations
• Expense Processing: Review and compare business expenses submitted in SAP Concur against Company Policy for payment and reporting
• Team Collaboration: Work closely with cross-functional teams, including Finance, Procurement, Supply Chain, Commercial and Operations, to streamline accounts processes and drive efficiency improvements.
• Project Involvement: Participate in transformational finance projects aimed at enhancing systems, processes, and controls within the accounts function

About you:

Candidates with relevant experience in accounts payable / receivable operations, preferably in a multinational or large-scale organisation, should have the skills and experience required for the role. We are also looking for:

• Associate of Accounting Technicians or a related field; professional certification (e.g., AAT, NVQ) is preferred
• Proficiency in accounting software, SAP and VIM preferable and MS Office suite, with advanced Excel skills
• Strong analytical and problem-solving abilities, with keen attention to detail, able to work on own initiative to be responsible for ledgers
• Excellent communication and interpersonal skills, with the ability to collaborate effectively in a team-oriented environment
• Proactive mindset with a commitment to delivering high-quality results under tight deadlines
• Flexibility to adapt to changing priorities and willingness to take on new challenges and responsibilities
• Prior experience working on finance transformation projects is a plus

What we offer:

We offer a competitive salary plus bonus and rewards package including holiday, health & wellbeing program, employee recognition awards, social events, pension scheme and hybrid working.

By applying for this role, your details will be sent to Ortolan People, who are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.