Accounts Payable Processor

SCS Railways; City Of London; Sur place; GBP 26 000 - 36 000; Plein temps

Résumé du poste

SCS Railways is seeking an Accounts Payable Processor to join the Plant A/P team, focusing on day-to-day supplier account handling, invoice logging and processing, and queries within the HS2 Main Works project.

You will manage invoice approvals to ensure timely payments in line with contract terms, process invoices in the E1 accounting system, and maintain supplier statements while supporting internal audits and project finance controls.

Qualifications

• GCSE or Equivalent: Grades A*-C (including mathematics and English).
• Excel, IT & Communication Skills.
• Good attention to detail.
• Takes ownership of output.
• Ability to work alone and as part of a team.
• Self-confident.

Responsabilités

• Project Accounting - Integrity of costs and accuracy & transaction processing.
• Financial control, Governance, segregation of duties & process flows.
• Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times.
• General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.
• Ensure all invoices are processed in a timely and accurate manner including VAT rates and receipts.
• Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.
• Manage invoice processing through the project's accounting system (E1).
• Manage supplier queries, ensuring issues are addressed in a timely manner, which may involve dealing with the wider project team.
• Maintain accurate records of costs not included within the system for accrual at period end.
• Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
• Confirm all approvals are in line with the JV agreed Delegated Financial Authority levels.
• Assist with internal & external audit requests.
• Assist with updating and maintaining purchase invoice register.
• Assist with managing inboxes.
• Assist with requests for information, back up documents for the Commercial team.
• Assist with supplier invoice processing and statement reconciliations where required.
• Become the main point of contact for suppliers with payment or invoice queries delivering excellent customer services.
• Assist with other project related tasks as required

Connaissances

Attention to detail

Ownership of output

Teamwork

Communication skills

Formation

GCSE or equivalent in Math and English

Outils

Excel

IT skills

Description du poste

Job Introduction

We are looking for an Accounts Payable Processor to work on HS2 Main Works. This Accounts Payable Processor role is in our Plant A/P team, where you will be responsible for the day-to-day handling of supplier accounts, invoice logging, invoice processing, query resolution and be involved in the payment process.

Main Responsibilities

Key Responsibilities

Accountabilities

• Project Accounting - Integrity of costs and accuracy & transaction processing
• Financial control, Governance, segregation of duties & process flows

• Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times
• General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.

General Duties

• Ensure all invoices are processed in a timely and accurate manner including VAT rates and receipts
• Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.
• Manage invoice processing through the project's accounting system (E1)
• Manage supplier queries, ensuring issues are addressed in a timely manner, which may involve dealing with the wider project team
• Maintain accurate records of costs not included within the system for accrual at period end
• Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
• Confirm all approvals are in line with the JV agreed Delegated Financial Authority levels.

• Assist with internal & external audit requests
• Assist with updating and maintaining purchase invoice register
• Assist with managing inboxes
• Assist with requests for information, back up documents for the Commercial team.
• Assist with supplier invoice processing and statement reconciliations where required
• Become the main point of contact for suppliers with payment or invoice queries delivering excellent customer services
• Assist with other project related tasks as required

The Ideal Candidate

Required qualifications, skills, behaviors, and attributes

Essential

• GCSE or Equivalent: Grades A*-C (including mathematics and English)

• Excel, IT & Communication Skills
• Good attention to detail

• Takes ownership of output

• Ability to work alone and as part of a team
• Self-confident

Desirable

• Previous experience ideally in a similar role within the construction industry
• Experience of using a computerised accounting system (E1)