Accounts Payable Manager - Vice President

MUFG Americas; London; Hybrid; GBP 45,000 - 85,000; Full time

Job summary

Join a leading financial group as an Accounts Payable Manager, where your voice is valued and your contributions matter. In this pivotal role, you will oversee the accounts payable function, ensuring compliance and efficient payment processing while managing both onshore and offshore teams. You will engage with stakeholders to enhance operational efficiency and maintain a strong control environment. This is an exciting opportunity to make a meaningful impact in a dynamic and inclusive workplace, where innovation and collaboration are at the forefront of our mission.

Qualifications

• Experience managing both onshore and offshore teams.
• Strong communication skills across business levels.
• Ability to prioritize workload effectively.

Responsibilities

• Manage end-to-end accounts payable processes efficiently.
• Engage with senior stakeholders to promote best practices.
• Ensure compliance with internal and external audits.

Skills

Management of onshore and offshore teams

Communication skills

Oracle Fusion Cloud

Policy drafting

Stakeholder management

Tools

Oracle Fusion Cloud

Job description

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

OVERVIEW OF THE DEPARTMENT/SECTION

The Accounts Payable Department reports into the Head of Procurement, and is pivotal in ensuring payment to MUFG suppliers of goods and services. The Accounts Payable Manager is responsible for ensuring there is adequate governance to ensure MUFG deliver against specified SLA’s and KPI’s, providing management information to key stakeholders whilst being the escalation point for complaints. The Accounts Payable Manager will also be responsible for ensuring accurate reporting is delivered over the compliance to accounts payable, corporate card, and expense policies.

MAIN PURPOSE OF THE ROLE

As the Accounts Payable Manager (AP) you will be reporting to the Head of Procurement. The team makeup includes both offshore and onshore staff. The role is responsible for ensuring staff are trained to a high standard and are provided with appropriate tools that will allow them to operate to the high standards expected by MUFG.

Responsible for delivering payment processing and booking within a fast paced AP function, this role will be responsible for delivering end to end accounts payable and compliance to corporate card and expense reimbursements.

The Accounts Payable Manager is responsible for ensuring the function effectively reports and manages all risks within the operational risk systems, and proactively identifies issues facing the function.

To ensure that the function uses the systems it owns to their maximum ability, and also to guide any new system requirements to maintain a modern approach to processing and risk management within Accounts Payable.

KEY RESPONSIBILITIES

• Ensuring the function has comprehensive Key Indicators to both manage risk and to manage the capacity of the teams
• Interpreting all data to understand and report on the theme causing challenges to the process and reporting this to management
• Direct engagement with senior stakeholders to promote the function, and to ensure departments follow best practice as prescribed by the accounts payable function and in line with Policy
• Continually evaluating processes and systems for improvements and proposal of strategies to enhance efficiency and effectiveness of the AP function in a cost controlled manner
• Addresses the requirements of Internal and External Audit as required
• Managing the end to end AP process – payment to suppliers, business chasers on invoices and expenses, statement reconciliations, email inbox management, failed payments review
• Partnering with the Finance and Tax functions to ensure alignment across functions
• Accountable for the effective management of the team’s performance, ensuring they comply with the organisation’s governance policies and procedures
• Assist with training of all Accounts Payable staff; ensuring accuracy of training materials, documentation and conduct of training sessions
• Ensuring payments are made to suppliers within agreed payment terms, escalating any potential risks to the Head of Procurement and Operational Risk (if necessary) as soon as they become known
• Documenting and implementing new AP processes with a view to improve internal control framework and work to identify AP process improvements across the two entities, alignment of process where possible
• Reviewing and contributing to discussions regarding improvements to the systems and controls for the business as well as ensuring that processes are efficient and effective
• Oversight on key controls including SOX, internal and external auditors, producing monthly KRI’s for risk committee
• Oversight of the payment process including reconciliations, and management and escalation of failures
• Responsible for maintaining a strong control environment, identifying areas of risk and implement areas of improvement.

WORK EXPERIENCE

Essential:

• Management of both onshore and offshore teams
• Prior experience with Oracle Fusion Cloud is desirable
• Policy drafting, ownership and reporting
• Experience in system ownership and governance

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

Essential

• Good communication skills applicable across the business and with suppliers
• Excellent verbal and written communication skills
• Supervises all aspects of maintaining accounts payable records
• Ability to work with different stakeholders, in some situations reporting difficult messages to senior management
• Ability to prioritise workload for self and the team, allocate tasks appropriately
• Flexible and adaptable to business needs, needs to be resilient
• Recognised as the operational expert for Accounts Payable

MUFG Operate a hybrid working policy with 3 days per week in the office.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.