Accounts Payable Finance Assistant / Graduate (AP)

McBains group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the construction consultancy sector is looking for an Accounts Payable Finance Assistant to join their London team. This role involves supporting the finance team with accounts payable, credit control, and reporting responsibilities. Ideal candidates will have a keen interest in finance and previous experience in similar roles, along with strong attention to detail and communication skills.

Benefits

Competitive Compensation Package

Hybrid Work Approach

25 Days Holiday Allowance

Private Healthcare via BUPA

Pension Contribution

Life Assurance

Training & Development Scheme

Qualifications

• Previous experience in a finance assistant or accounts payable role.
• Strong understanding of accounts payable, billing, and credit control processes.
• Intermediate to advanced Excel skills.

Responsibilities

• Process and post AP invoices in Unit4.
• Monitor and manage the Accounts Payable inbox.
• Assist with purchase order administration in Unit4.

Skills

Attention to detail

Communication

Stakeholder management

Excel

Tools

Unit4

Job description

Accounts Payable Finance Assistant / Graduate (AP)

Department: CEN - Central Functions

Employment Type: Full Time

Location: London - McBains, 26 Finsbury Square, EC2A 1DS

Description

McBains is seeking an Accounts Payable Finance Assistant to join our London team due to ongoing growth. The AP Finance Assistant will support the finance team with accounts payable, credit control, billing, and reporting tasks. This role is suitable for a junior finance professional interested in Accounts Payable, providing vital support across financial functions including supplier compliance, expense management, and monthly reporting.

Key Responsibilities

Accounts Payable & Supplier Management

• Process and post AP invoices in Unit4, ensuring correct coding and authorization.
• Manage the Accounts Payable inbox, ensuring timely processing of invoices and queries.
• Maintain the supplier ledger and act as the primary contact for supplier queries.
• Assist with onboarding new suppliers, verifying bank details and compliance.
• Prepare and circulate the bi-monthly supplier payment run for approval.
• Support purchase order administration in Unit4.

Credit Control & Billing

• Assist in running aged debt reports with the Credit Controller.
• Help distribute customer statements and process credit notes.
• Handle customer invoice queries and support sales invoice distribution.
• Set up new projects in Unit4.

Staff Expenses & Credit Card Management

• Prepare staff expense payments with proper documentation.
• Administer credit cards, ensuring timely statement reconciliation.
• Review monthly fuel card expenses and escalate concerns.

Reporting & Month-End Processes

• Assist in generating monthly reports on sales, aged debt, and project profitability.
• Distribute reports as required.

Audit & Compliance

• Support audit preparations by compiling documents and responding to requests.

Skills, Knowledge and Expertise

• Experience as a finance assistant or in accounts payable.
• Understanding of accounts payable, billing, and credit control processes.
• Proficiency in financial systems, preferably Unit4.
• Attention to detail and ability to handle multiple priorities.
• Excellent communication and stakeholder management skills.
• Intermediate to advanced Excel skills.
• Experience in Construction or Consultancy industries is advantageous.

Values, Culture & Benefits

• We are a social enterprise committed to environmental and social initiatives.
• Goals towards Net Zero by 2050 and sustainability efforts.
• Charity Community Day and Sustainability Panel participation.
• Give as You Earn charity support, EV scheme, and team events.
• Recognition programs, employee support, and professional development.
• Healthcare, dental, eyecare, travel insurance, and other benefits.
• Career progression, competitive pay, hybrid working, and other perks.