Accounts Payable – Expenses Specialist

Hyered; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading dynamic business in London is seeking an Expenses Specialist for a 6-month temporary contract, with the potential for permanent placement. The successful candidate will manage employee expense claims for over 1000 employees, ensuring compliance with internal and VAT requirements while promoting accountability among staff. This role requires strong organizational and communication skills, with the ability to handle high volumes of claims in a fast-paced environment.

Qualifications

• Solid experience in Accounts Payable and employee expenses processing.
• Confident understanding of VAT on receipts vs invoices.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage and process employee expense claims, ensuring accuracy and compliance.
• Handle a backlog of claims and ensure all meet VAT requirements.
• Communicate with employees to resolve issues regarding expense claims.

Skills

Accounts Payable

Expenses Processing

Stakeholder Management

Communication

Organizational Skills

Job description

This range is provided by Hyered. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Hyered

Managing Director | Hyered Recruitment | 07369221500

Accounts Payable – Expenses Specialist - Expenses Clerk - Expenses Coordinator - Expenses Specialist - Employee Expenses Coordinator

Location: Central London – 3 days office and 2 days home

Type: 6-Month Temporary Contract (Potential to Go Permanent)

Start Date: ASAP

Industry: Creative / Marketing / Professional Services

Salary: £25per hour plus holiday pay

Overview:

A large, dynamic business within the creative and professional services sector is seeking an experienced Expenses Specialist to take ownership of its end-to-end employee expenses process for 1000+ employees.

Key Responsibilities:

• Manage and process employee expense claims, ensuring accuracy, compliance, and timely resolution.
• Tackle a backlog of claims, including paper-based submissions and entries from legacy systems.
• Ensure all claims meet internal and VAT requirements; reject those that don’t and request corrections.
• Communicate with employees to resolve issues
• Promote accountability among employees for submitting correct claims
• Use discretion when dealing with senior leadership (C-suite)
• Handle high volumes of claims from a workforce of over 1,000 employees, often submitted line-by-line.
• Address VAT complexities, including mixed-claim submissions and discrepancies in receipts.
• Support the wider AP and finance team as needed when expense volume is lower.

Requirements:

• Solid experience in Accounts Payable and employee expenses processing, ideally in large or fast-moving organisations.
• Confident understanding of VAT on receipts vs invoices and ability to identify reclaimable vs. non-reclaimable items.
• Strong communication and stakeholder management skills; must be assertive, professional, and approachable.
• Highly organised with a proactive, detail-focused mindset.
• Comfortable working with high volumes and under pressure.
• Experience in creative, agency, or project-based businesses is a plus but not essential.
• 6-month temporary contract with potential to transition to a permanent role.
• Immediate start – urgent requirement.
• Work within a collaborative finance team, with supportive leadership and opportunities for long-term growth.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Accounting/Auditing

• Industries

  Advertising Services

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