Accounts Payable Coordinator

Assessment Division; Test Valley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare organization in the UK is seeking an Accounts Payable Specialist to manage payments and vendor relations. The ideal candidate will have an Associate Degree in accounting or finance, with 0-2 years of experience in accounts payable. Strong analytical and communication skills are essential. The role offers a full-time position with responsibilities including invoice processing and reconciliation of accounts.

Qualifications

• 0-2 years in accounts payable or related field required.
• 2-5 years with automated accounts payable software desired.

Responsibilities

• Process invoices or check requests for assigned vendors using electronic matching.
• Review account coding for proper ledger expense assignments.
• Enter vendor master records and assess documentation.

Skills

Knowledge of accounts payable

Analytical skills

PC proficiency

Data entry

Basic Excel and Word

Strong communication skills

Education

Associate Degree in accounting or finance

Bachelor's degree in accounting or finance

Job description

Community Health · Employee Health test, test

Administrative/Clerical Full time, Days, 7-3

Position Description:

Accounts Payable Specialist

Basic Function:

Responsible for processing payments for vendor invoices, check requests, and various reimbursement requests in an automated system, following established procedures and policies. Works closely with purchasing, stockroom, general accounting, and maintains good vendor relations.

Major Responsibilities:

1. Process invoices or check requests for assigned vendors/business segments using electronic 3-way matching and paper matching. Audit invoices, verify support documentation and payment authorization, and enter data into Lawson accounts payable system. Collaborate with vendors to establish electronic invoicing/payments. Match invoices to checks, void or reissue checks when necessary.
2. Review account coding to ensure disbursements are correctly assigned to the proper general ledger expense categories. Understand the organization's chart of accounts, capital expenditure policies, and budgeting process.
3. Enter all vendor master records, assess W9 forms and support documents to establish correct vendor information, including legal name, TIN, address, payment terms, and reportable income codes.
4. Collaborate daily with vendors, purchasing, stockroom, and accounting to resolve discrepancies. Weekly, address older invoice issues. Monthly, review open items like vendor statements and credit balances, using electronic and manual follow-up.
5. Prepare reconciliations of general ledger and vendor accounts, supported by research, for review by supervisors or auditors.
6. Apply knowledge of sales tax, excise tax laws, and 1099 reporting to ensure compliance. Manage sales tax exemption forms and W9 documentation.
7. Perform other duties as assigned.

Principal Interfaces

Internal: Purchasing, stockroom, accounting, management, employees, physicians. External: Vendors, credit departments, sales reps.

Age Specific Population Served:

N/A

OSHA Category:

Category III - No occupational exposure risk.

Position Qualifications

Education/Learning Experience:

Required: Associate Degree in accounting or finance. Desired: Bachelor's degree in accounting or finance. Work Experience: Required: 0-2 years in accounts payable or related field. Desired: 2-5 years with automated accounts payable software and practical accounting experience.

Skills/Knowledge:

Required: Knowledge of accounts payable, accounting, analytical skills, PC proficiency, data entry, basic Excel and Word, strong communication skills. Desired: Extensive AP knowledge, high-volume invoice processing, advanced Excel skills, excellent communication, teamwork, and exposure to purchasing. Certifications like CAPP/APS are a plus.

Physical Requirements:

High-volume data entry, filing in drawers or cabinets.