Accounts Payable Clerk (Part-Time, 15 Hours/Week)

PIRATE; London; On-site; GBP 14,000 - 35,000; Part time

Job summary

Join PIRATE as a part-time Accounts Payable Clerk in London, where you'll manage invoices and vendor relationships in a fast-paced, creative environment. You will help enhance procurement processes within a dynamic finance team, enjoying competitive benefits and a collaborative culture.

Benefits

Free studio hours

25 days annual leave

Fully paid sick leave

Generous parental policies

24/7 Virtual GP

Qualifications

• 3+ years experience in Accounts Payable or similar roles.
• Hands-on experience with Xero or similar accounting systems.
• Familiarity with employee expense systems.

Responsibilities

• Managing all incoming invoices and employee expenses.
• Processing and verifying purchase orders for accuracy.
• Leading vendor management and system improvements.

Skills

Attention to detail

Organisational skills

Communication skills

Problem-solving

Tools

Xero

Pleo

Job description

PIRATE STUDIOS

Pirate Studios is the world's leading provider of rehearsal and recording facilities for artists, with studios in the UK, Germany and the USA and exciting plans to expand globally. This is a rare opportunity to be part of a global team that is building something extraordinary. Music and tech are central to our mission of empowering artists and creators to succeed.

About the Role

We're looking for an experienced Accounts Payable Clerk to join our dynamic finance team on a part-time basis (15 hours per week). This is on an initial 6 month fixed term contract with the opportunity to extend.

In this key role, you’ll be the go-to expert for managing all incoming invoices and employee expenses, ensuring prompt and accurate payments in line with our company policies. You’ll also take ownership of vendor management, lead system improvements, and play a crucial part in upgrading our procurement and invoice workflows.

What You'll Be Doing

• Processing and verifying purchase orders (Zahara and Airwallex) for completeness and accuracy.
• Inputting and managing invoices within Xero, ensuring timely processing.
• Leading and improving vendor onboarding and selection processes.
• Preparing and executing fortnightly and ad hoc payment runs, ensuring approvals from senior finance staff.
• Managing Accounts Payable inboxes and maintaining positive supplier relationships.
• Cleaning and maintaining accurate vendor records in Xero.
• Managing and auditing employee expenses, reconciling Pleo entries, and coordinating reimbursements.
• Supporting implementation of a new Purchase Order system and “No PO, No Pay” policy.
• Assisting with cash flow forecasting, month-end close, and ongoing process improvements.

What We’re Looking For

You’re not just methodical—you’re motivated by the impact of efficient, transparent financial operations. You thrive in a fast-paced environment, enjoy problem-solving, and aren’t afraid to suggest and implement improvements. You communicate clearly, manage your time expertly, and consistently meet (or beat!) your deadlines.

Essential Skills & Experience:

• 3+ years’ experience in Accounts Payable or similar finance roles.
• Hands-on experience with Xero or similar accounting systems.
• Familiarity with employee expense systems (e.g. Pleo).
• Understanding of purchase order systems and invoice workflows.
• Exceptional attention to detail and high standards for accuracy.
• Strong organisational and time management skills.
• Excellent communication skills with both finance and non-finance colleagues.
• Self-starter with a proactive approach to problem-solving.
• Experience assessing and improving financial processes.

Desirable:

• Led or supported rollout of new processes (e.g. vendor onboarding or PO systems).
• Experience supporting month-end close and cash flow reporting.
• Background in property rental or startup/investor-backed environments.

Why Join Pirate Studios?

At Pirate, you’ll be part of an exciting, fast-growing company that values creativity, innovation, and collaboration. We offer a supportive environment where you can develop your skills and play a pivotal role in shaping our future.

We are offering a salary of £14,000 (FTE £35,000) for this role. Alongside that we offer:

• Free studio hours
• 25 days annual leave, increasing to 28 days with length of service (+bank holidays!)
• 2 Duvet days – to press the pause button and reset mentally, no questions asked.
• 4 weeks of fully paid sick leave
• Generous parental policies
• 24/7 Virtual GP & EAP
• Dental cover
• Life insurance , online will writing service & income protection
• The YuLife App & Stella subscription
• Cycle to work scheme
• Nursery benefit scheme

We are looking to fill this position quickly, so if you’re interested, apply today!

Equal For All

At Pirate, we strive to break down barriers for people of all backgrounds, and it’s no different for our team. Equal opportunity, inclusivity and diversity are celebrated here. This means we treat people fairly, regardless of age, disability, gender identity or expression, pregnancy and maternity, marital status, race, religion or sexual orientation.