Accounts Payable Clerk – Part Time

Todd Hayes; Norwich; On-site; GBP 22,000 - 27,000; Part time

Job summary

A renowned research organization in Norwich is seeking a part-time Accounts Payable Clerk to manage invoice processing and maintain financial records. The ideal candidate should have essential GCSE qualifications, excellent computer and communication skills, and previous experience in accounts payable. This position offers flexibility with 22.5 hours per week, promoting an inclusive workplace environment.

Qualifications

• Experience in a finance team with accounts payable responsibilities.
• Ability to work with precision and accuracy.
• Recent experience in a multi-company environment.

Responsibilities

• Process transactions accurately and effectively.
• Enter invoices onto computer systems and process expense claims.
• Monitor finance inbox queries and ensure invoices are coded correctly.

Skills

Computer skills

Invoice processing

Good communication skills

Organisational skills

Interpersonal skills

Education

5 GCSEs grades A-C including Maths and English

AAT Level 2 certificate in accounting

Tools

Microsoft Office 365

Great Plains software

Job description

Accounts Payable Clerk – Part TimeOur prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Accounts Payable Clerk to join their team on a part time basis.This is a permanent position, working part time (22.5 hours per week), based in Norwich.Key Knowledge, Skills & Experience:

• 5 GCSEs grades A-C including Maths and English or any equivalent qualification
• Excellent computer skills, including Microsoft Office 365
• Experience of working in a multi company environment
• Significant experience of processing invoices and expenses
• Recent experience working in a finance team in an accounts payable role
• Good communication skills both written and verbal
• Excellent organisational skills to manage own workload
• Good interpersonal skills, with the ability to work well as part of a team
• Ability to work with precision and accuracy
• Able to present a positive image of self and the Partnership, promoting both the international reputation and public engagement aims of the Partnership
• Promotes equality and values diversity

Main Purpose The role of the Accounts Payable Clerk is to process transactions as of the Job accurately and effectively as possible.This includes:

• Entering invoices onto computer systems
• Matching invoices to purchase orders and querying variances
• Checking invoices for accuracy, VAT treatment and payment terms
• Processing expense claims via an online system
• Obtaining valid internal authorisation for transactions
• Monitoring finance inbox queries and invoice printing
• Ensuring invoices are correctly coded in the general ledger
• Arranging payment of foreign currency invoices
• Collecting, distributing and scanning post
• Creating new standing data e.g. supplier accounts
• Updating records of standing data
• Routine accounting controls
• Extracting information from ledgers
• Processing payment runs
• Answering queries from suppliers, customers, budget holders and auditors
• Regular interaction across all levels in finance and purchasing.
• Dealing with all individuals in all institutes with regards to payment of invoices.

Invoice and Expenses Transaction Processing

• Entering invoices onto computer systems.
• Matching invoices to purchase orders and querying variances.
• Checking invoices for accuracy, VAT treatment and payment terms.
• Processing expense claims via an online system.
• Obtaining valid internal authorisation for transactions.
• Monitoring finance inbox queries and invoice printing.
• Ensuring invoices are correctly coded in the general ledger.
• Arranging payment of foreign currency invoices.
• Collecting, distributing and scanning post.

Database Maintenance

• Creating new standing data e.g. supplier accounts.
• Updating records of standing data

Ledger Analyses and Reports

• Answering queries from suppliers, customers, budget holders and auditors.
• Extracting information from ledgers.
• As agreed with line manager, any other duties commensurate with the nature of the role.

Desirable Knowledge, Skills a& Experience

• Knowledge of Great Plains software package (desirable)
• AAT Level 2 certificate in accounting or an equivalent (desirable)
• Knowledge of online expense systems
• Knowledge and understanding of VAT
• Previous experience of working for a charity

Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.If we can take your application further, we will of course be in touch.Todd Hayes is acting as an Employment Business in relation to this vacancy.Todd Hayes Ltd