Accounts Payable Clerk, 12 month FTC

CLYDE UK SERVICES COMPANY; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Clerk, where you'll play a vital role in managing financial operations. This position involves processing a high volume of invoices, ensuring accuracy and compliance, and maintaining supplier relationships. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and analytical skills. With opportunities for personal and professional development, this role is perfect for those eager to contribute to a dynamic finance team and advance their career in the accounting field.

Qualifications

• Previous experience in accounts payable or a similar role is essential.
• Proficiency in accounting software, particularly Chrome River, is highly desirable.

Responsibilities

• Process a high volume of invoices from suppliers ensuring compliance with policies.
• Maintain and reconcile supplier accounts addressing discrepancies promptly.

Skills

Attention to Detail

Organizational Skills

Accounting Software Proficiency

Communication Skills

Analytical Skills

Time Management

Education

Experience in Accounts Payable

Basic Understanding of Accounting Principles

Tools

Chrome River

3E Database

Microsoft Excel

Job description

Job Description | Accounts Payable Clerk

Department: Finance

Location: Manchester

Role: Accounts Payable Clerk

The Team

We are seeking an Accounts Payable Clerk to join our team of 12, which includes 1 supervisor, 2 senior AP Clerks, and 8 Accounts Payable Clerks. In this role, you will be responsible for processing invoices, managing payments, and supporting the overall accounts payable function. If you are detail-oriented and eager to contribute to our financial operations, we want to hear from you!

The Role

The Accounts Payable role in our firm is a high-volume position that requires meticulous attention to detail and strong organizational skills. The successful candidate will be responsible for processing a large number of invoices and payments daily, ensuring accuracy and compliance with the firms policies. This role involves reconciling supplier statements, resolving discrepancies, and maintaining accurate records in a fast-paced environment. The ideal candidate will thrive under pressure, possess excellent time management skills, and be proficient in accounting software, contributing to the efficient management of our financial operations.

Key Responsibilities

Main tasks

• Accurately review, code, and process a high volume of invoices from suppliers using Chrome River, ensuring compliance with firm policies and legal standards.
• Assisting with the profiling of technical invoices such as rolling Counsel fee notes.
• Prepare and execute timely payments to suppliers, ensuring all transactions are recorded accurately in the accounting system.
• Maintain and reconcile supplier accounts, addressing any discrepancies or issues promptly to ensure accurate financial reporting.
• Maintain organised and up-to-date records of all accounts payable transactions, including invoices, payment confirmations, and correspondence.
• Monitor aged creditor information to ensure timely payments and follow up on outstanding invoices, minimising overdue accounts and maintaining good supplier relationships.
• Processing daily and weekly payments through our 3E database and uploading them onto HSBC or NatWest or RBS Bankline. Posting exchange rate differences as required to ensure the entries can be reconciled.
• Checking invoices uploaded and approved by fee earners on our Chrome River invoice approval system and preparing them for export onto our 3E database in readiness for billing to clients or in preparation for the weekly office runs.
• Investigating queries that we receive into our main inbox and distributing emails to the appropriate person within the team depending on the job role for that month. Looking into any returned monies and processing them in a timely manner for reconciliation.

• Assisting with any other reasonable requests as determined by AP Supervisor and other senior finance managers

Essential Skills & Experience

The ideal candidate will have previous experience in accounts payable or a similar role, with law firm experience preferred but not essential. Proficiency in accounting software, particularly Chrome River, is highly desirable, and familiarity with 3E is also a plus. Strong attention to detail and excellent organisational skills are essential, along with the ability to communicate effectively and work collaboratively in a team setting. The candidate should be capable of managing multiple tasks and meeting deadlines in a fast-paced environment, with a basic understanding of accounting principles and practices, including knowledge of basic bookkeeping. Strong analytical skills are necessary to identify discrepancies and resolve issues effectively, and proficiency in Microsoft Office Suite, especially Excel, is required.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
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