Accounts Payable Clerk

The Parts Alliance; Wolverhampton; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading automotive parts distributor in Wolverhampton is seeking an Accounts Payable Clerk to handle invoice processing, maintain vendor relations, and ensure timely payments. The ideal candidate will have experience with accounting software, strong attention to detail, and excellent communication skills. This office-based role offers a permanent position with a focus on accuracy and efficiency in financial operations.

Qualifications

• Familiarity with accounting software such as QuickBooks, SAP, Oracle, and proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with integrity and professionalism.

Responsibilities

• Receive, review, and verify invoices and purchase orders for accuracy.
• Enter invoices into the accounting system, ensuring accuracy.
• Communicate with vendors to resolve billing discrepancies.
• Prepare and process payments in a timely manner.
• Reconcile monthly statements from vendors.
• Maintain accurate and up-to-date files.
• Process employee expense reports.
• Assist with month-end closing tasks.

Skills

Accounting software familiarity

Attention to detail

Communication skills

Confidentiality

Tools

QuickBooks

SAP

Oracle

Microsoft Excel

Job description

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About The Role

We are looking for an Accounts Payable Clerk to ensure that the company’s financial obligations to vendors and suppliers are met efficiently and accurately. You will provide support to the Head of Accounts Payable Team by processing, verifying, and reconciling invoices, ensuring timely payments, and maintaining proper records of transactions. This is a permanent, office-based role in our Wolverhampton NDC, Monday to Friday.

About You

Key Responsibilities

• Invoice Processing: Receive, review, and verify invoices and purchase orders for accuracy, proper approval, and adequate documentation.
• Data Entry: Enter invoices into the accounting system, ensuring accuracy in coding and alignment with company policies.
• Vendor Relations: Communicate with vendors to resolve billing discrepancies, inquiries, or payment status.
• Payment Processing: Prepare and process payments, including checks, wire transfers, and ACH payments, in a timely manner.
• Reconciliation: Reconcile monthly statements from vendors with internal records and resolve any discrepancies.
• Record Maintenance: Maintain accurate and up-to-date files, including vendor files, payment records, and other relevant financial documents.
• Expense Reports: Process employee expense reports, ensuring compliance with company policies and receipt accuracy.
• Month-End Closing: Assist with month-end closing tasks, including generating reports and reconciling accounts payable ledgers.
• Compliance: Ensure that all accounts payable transactions comply with internal controls, policies, and procedures.
• Reporting: Prepare accounts payable reports as needed for management and audit purposes.

Qualifications

• Familiarity with accounting software such as QuickBooks, SAP, Oracle, and proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with integrity and professionalism.

Key Competencies

• Analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Time management skills to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in handling financial data.

About Us

GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment, and specialist training. The group has over [number] branches nationwide and a turnover exceeding £[amount]. Built on the heritage and success of multiple local brand identities acquired over several years, we have traded as one brand since November 1. Our branch network is supported by centralised departments in procurement, supply chain, marketing, and national accounts. The business benefits from integrated IT systems, including our industry-leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure.