Accounts Payable Clerk

Anderselite LTD; West Midlands Combined Authority; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a dynamic team as an Accounts Payable Clerk, where you'll manage supplier accounts and ensure timely payments. This role requires strong IT skills, particularly in Excel, and the ability to communicate effectively with vendors and colleagues. You'll be responsible for resolving queries, maintaining accurate records, and contributing to process improvements. An established industry player offers a supportive environment where your contributions will be valued, and you'll have the opportunity to grow and develop your skills in a fast-paced setting.

Qualifications

• Strong IT skills including MS Office, particularly Excel.
• Ability to produce accurate and relevant information promptly.

Responsibilities

• Administer and reconcile Supplier Accounts ensuring timely payments.
• Monitor and control query resolution and perform supplier reconciliations.

Skills

MS Office (Excel, Word)

Verbal Communication

Written Communication

Problem Solving

Adaptability

Job description

Accounts Payable Clerk

The Role:

To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate, and paid in a timely manner, ensuring audit & process compliance.

Key Responsibilities:

1. Sorting post, dealing with exceptions and urgent requests, queries, particularly on stop accounts.
2. Register Purchase Ledger and Subcontractor invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
3. Register and forward overhead invoices for authorization, then process & match to a GRN (residual match) in time for the payment run.
4. Monitor and control query resolution.
5. Perform supplier reconciliation (preferably in Excel) in line with KPIs.
6. Chase missing invoices or credits with vendors and request copies.
7. Correct errors in Accounts Payable Journals.
8. Reconcile direct debits, process documents, and match against bank payments.
9. Prioritize and respond immediately to overdue and 7-day notice letters.
10. Ensure supplier email addresses in the system are up to date and correct.
11. Work with Cost clerks, QS's, procurement, and suppliers to ensure audit/process compliance and identify improvements.
12. Work towards agreed performance standards/targets.
13. Select suppliers for weekly payments, check and authorize payment proposals, and execute payments for Treasury approval.
14. Provide remittance information to vendors as required.
15. Set up and maintain vendor master files, confirming bank details directly with suppliers.
16. Ensure vendor details (name, address, VAT, registration numbers, bank details) are current.
17. Cover for colleagues in their absence (skills permitting), e.g., subcontract ledger, cash postings, sales ledger invoices and valuations.
18. Contribute to process improvements.
19. Respond to the needs of Vendors, team members, colleagues, and managers.
20. Raise issues constructively and offer solutions.
21. Understand and respond to Reverse charge VAT and CIS tax requirements.

Key Measures and Targets:

• Number of invoices/credits registered against targets.
• Data entry accuracy (error rate).
• Monthly supplier reconciliations against KPIs.
• Number of accounts on stop.
• Query resolution timeliness.
• Monthly reporting & KPIs.
• Number of invoices not registered at month-end.

Key Relationships:

• Commercial Manager
• Commercial Team
• Project Teams
• Clients and contacts
• Subcontractors
• External stakeholders

About you

Essential:

• Strong IT skills including MS Office (Excel, Word)
• Strong verbal and written communication skills
• Ability to produce accurate, relevant information promptly
• Work well with colleagues
• Proactive problem solving
• Adaptability to work independently or in a team
• Ability to work under pressure and meet deadlines