Accounts Payable Clerk

Anderselite Limited; Walsall; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Clerk to manage supplier accounts and ensure timely payments. In this dynamic role, you will be responsible for registering invoices, reconciling accounts, and collaborating with various teams to enhance processes. The ideal candidate will possess strong IT skills, particularly in Excel, and have excellent communication abilities. This position offers an opportunity to contribute to the efficiency of financial operations while working in a supportive team environment. If you thrive under pressure and enjoy problem-solving, this role is perfect for you.

Qualifications

• Strong IT skills required, especially in Excel and Word.
• Ability to produce accurate and timely information is essential.

Responsibilities

• Administer and reconcile Supplier Accounts ensuring compliance.
• Monitor and control query resolution and supplier reconciliations.
• Collaborate with teams to ensure process improvements.

Skills

MS Office (Excel, Word)

Communication Skills

Problem Solving

Teamwork

Time Management

Job description

Accounts Payable Clerk

The Role:
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate, and paid in a timely manner, ensuring audit & process compliance.

Key Responsibilities:

1. Sorting post, dealing with exceptions and urgent requests, queries, particularly on stop accounts.
2. Register Purchase Ledger and Subcontract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
3. Overhead invoices registered and forwarded for authorization, then processed & matched to a GRN in time for the payment run.
4. Monitor and control query resolution.
5. Perform supplier reconciliation (preferably in Excel) in line with KPI's.
6. Chase missing invoices or credits with vendors and request copies.
7. Correct errors via Accounts Payable Journals.
8. Reconcile Direct Debits, process documents, and match against bank payments.
9. Prioritize and address overdue and 7-day notice letters immediately.
10. Ensure supplier email addresses are current in the system.
11. Collaborate with Cost clerks, QS's, procurement, and suppliers to ensure audit & process compliance and identify improvements.
12. Work towards agreed performance standards/targets.
13. Select suppliers for weekly payments, check and authorize payment proposals, then execute payments and inform Treasury.
14. Provide remittance information to vendors as required.
15. Maintain and set up vendor master files, confirming bank details directly with suppliers.
16. Ensure vendor details are accurate and up to date.
17. Cover for colleagues in their absence, e.g., subcontract ledger, cash postings, sales ledger invoices and valuations, depending on skills.
18. Contribute to process improvements.
19. Respond to the needs of vendors, team members, colleagues, and managers.
20. Raise issues constructively and offer solutions.
21. Understand Reverse charge VAT and CIS Tax.

Key Measures and Targets:

• Number of invoices/credits registered against targets.
• Accuracy of data entry (error rate).
• Monthly supplier reconciliations against KPI.
• Number of accounts on stop.
• Queries resolved timely.
• Monthly reporting & KPI achievement.
• Number of invoices not registered at month-end.

Key Relationships:

• Commercial Manager
• Commercial Team
• Project Teams
• Clients and contacts
• Subcontractors
• External stakeholders

About You

Essential:

• Strong IT skills including MS Office (Excel, Word)
• Strong communication skills
• Ability to produce accurate, timely information
• Teamwork and proactive problem solving
• Ability to work under pressure and meet deadlines