Accounts Payable Clerk

Novus Property Solutions Ltd; Stoke-on-Trent; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Clerk to join their dynamic Finance team. This role offers a fixed-term contract with hybrid working options, allowing you to balance your professional and personal life effectively. You will be responsible for managing supplier invoices, processing payments, and maintaining good relationships with suppliers. With a commitment to inclusivity and support, this company values your contributions and offers a comprehensive onboarding experience. If you are detail-oriented and thrive in a collaborative environment, this opportunity is perfect for you.

Benefits

27 Days Holiday & BH

Company Pension Scheme

Discounted Healthcare Scheme

High Street & Lifestyle Discounts

Paid Volunteering Day

Length of Service Awards

Qualifications

• Highly organized and methodical with previous experience in accounts payable.
• Confident in verbal and written communication.

Responsibilities

• Manage supplier invoices and payments using the COINS system.
• Process employee expenses and reconcile supplier statements.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Computer Skills

Education

Experience in Accounts Payable

Tools

COINS System

Job description

Location: Novus Head Officer - Stoke on Trent, ST1 5SH

Hours: 37.5 hours per week, hybrid working, fixed term contract for 12 months covering maternity

We are seeking an analytical and methodical Accounts Payable Clerk on a fixed term contract to cover maternity for up to 12 months. You will join our busy Finance team based in our Central support office in Stoke. This role will see you join our existing team to proactively manage both the purchase and sub-contractor ledgers, working closely with our operational teams throughout the UK.

You will have the opportunity to take ownership and thrive in an environment where you are trusted. Hybrid working provides a great work/life balance enabling you to split your time between home and the office to feel motivated and supported as part of a team in an inclusive and fair environment. On a full-time basis, the typical hours of this role are 8.30am-5.00pm Monday to Friday; however, finding the right candidate for our business is our main focus, so we would consider applicants requiring flexible start and finish times. Getting the right person is the key priority for us.

What's in it for you?

• Attractive salary & benefits to suit you
• 27 Days Hols & BH - option to buy or sell holidays
• Company pension scheme - up to 7.5%
• Discounted Healthcare Scheme, high street & lifestyle discounts including Taste card, a day paid volunteering per year, length of service awards, and more.

An outline of your responsibility as an Accounts Payable Clerk

• Ensure supplier invoices are recorded and matched to appropriate orders using our COINS system.
• Processing sub-contractor payments.
• Processing subcontractor invoices, ensuring they have been keyed in correctly and verified by the appropriate people.
• Process weekly and month-end payment runs and same-day payments, if required.
• Emailing or posting out remittances/statements of deduction upon completion of each payment run.
• Review, approve and process employee expenses and mileage claims on a weekly basis.
• Reconcile supplier statements on a monthly basis.
• Process Sales ledger remittances.
• Proactively and efficiently deal with internal and external queries.
• Act as an Accounts Payable point of contact for the business, creating good working relationships to proactively manage supplier accounts.
• Identify, investigate, correct and report any anomalies.

About You

As an Accounts Payable Clerk, you will need to be highly organised, methodical, and confident in communicating both verbally and in writing. Previous experience in a similar role and a good level of computer skills is key, as much of your work will be centred around our COINS system. Training will be provided as part of your initial onboarding experience. We will dedicate time throughout your first few weeks with a great induction and onboarding plan to upskill you on our processes and procedures.

A little bit about us

Novus Property Solutions is a dynamic, award-winning property maintenance, refurbishment, compliance, and decarbonisation specialist with more than 700 colleagues in 19 locations across Great Britain. We are a social and environmentally responsible family-owned business with a rich 127-year heritage, delivering a range of bespoke services and solutions to a wide variety of clients. Our vision is to be the leader in building and maintenance solutions, delivered with compassion and care for the communities in which we operate.

At Novus Property Solutions, we value people and are committed to building an inclusive and diverse workplace that enables our people to bring their full selves to work. We understand for many reasons that people very rarely meet all the criteria laid out in the job advert, so we encourage you to apply for the role even if you do not meet all the criteria or hold all the qualifications. You may be just who we are looking for to join our award-winning Property Maintenance company in this or another role.