Accounts Payable Clerk

CLYDE UK SERVICES COMPANY; Guildford; Hybrid; GBP 25,000 - 35,000; Full time

Job description

The Role

Department: Finance

Location : Guilford

Role: Accounts Payable Clerk

Working Hours: Monday to Friday 9.00 - 5.30pm

Hybrid Working: 2 days in the office, 3 days from home

The Team

The Guildford Accounts Payable team is comprised of 16 Accounts Payable Clerks, 2 Senior Accounts Payable Clerks, and 1 Supervisor.

Payments

The Accounts Payable Clerk will be responsible for managing the company's accounts payable processes, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

1. Process and manage incoming invoices using Chrome River, ensuring accuracy and compliance with the firm's policies.
2. Maintain accurate records of all accounts payable transactions and ensure proper documentation is in place.
3. Respond to tickets raised by vendors and internal stakeholders regarding invoice statuses, payment issues, and other related queries via ServiceNow.
4. Collaborate with team members to ensure compliance with financial policies and procedures.
5. Provide support for audits and assist with any inquiries related to accounts payable.
6. Review and prioritize payment requests based on due dates and available cash flow, ensuring that critical payments are made promptly.
7. Manage the processing of daily and weekly payments using our 3E database, ensuring accurate uploads to NatWest or RBS Bankline. Adjust and post exchange rate differences as necessary to facilitate reconciliation of entries.
8. Continuously seek opportunities to improve processes and enhance efficiency within the accounts payable function.
9. Inputting credit card statements and expenses into the accounts payable system.
10. Assisting with any other reasonable requests as determined by AP Supervisor and other senior finance managers.

Essential Experience

Prior experience in a law firm is preferred, but not essential. Ideal candidate should have experience in a high volume AP team. Basic bookkeeping knowledge. The individual should be a proactive team player that enjoys analytical and data entry work. Good working knowledge of Excel, along with time management skills and the ability to prioritise tasks. Experience in 3E or Chrome River would be beneficial, but also not essential.

Essential Skills

1. Excellent Microsoft Excel skills
2. Excellent attention to detail
3. Strong inter personal skills
4. Maintain positive "can do" attitude at all times
5. First rate organisational skills and ability to prioritise competing workloads
6. Elite experience, specifically Elite 3e is ideal
7. Understanding of VAT regulations
8. Strong numeracy skills
9. Excellent written & verbal communication skills
10. Professional telephone and email manner

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

1. Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
2. Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
3. Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
4. Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

1. Technical Excellence
2. People and Team
3. Client/Stakeholder Relationships
4. Service Delivery and Commercial Awareness
5. Personal Effectiveness