Accounts Payable Assistant - Part-Time Birmingham

Cambridge Healthcare Research; Birmingham; On-site; GBP 28,000; Part time

Job description

At Cambridge Healthcare Research [CHR], we partner with the world’s largest biopharmaceutical companies, supporting their commercial and strategic decision-making. We employ rigorous primary and secondary research to ensure we provide our clients with robust market analysis and actionable recommendations.

At CHR, we strive for excellence in everything we do and pride ourselves on a culture that nurtures the talented and the curious, helping the inquisitive and the ambitious to develop skills which enable them to grow as people, within a dynamic team environment. Our values enable us to embed considered and curious teams at the heart of any client challenge:

1. Collaboration – We build strong connections to achieve more together
2. Excellence – We aim for greatness in everything we do
3. Community – We deliver beyond work for our people, our clients, and wider society
4. Courage – We embrace challenges as opportunities for growth
5. Integrity – We always do the right thing

The Opportunity

The Accounts Payable Assistant is a part-time role, that allows flexibility for the ideal candidate. The role will assist the finance team by processing expense claims, providing purchase ledger cover and support and generally assisting the finance team where possible. The ideal candidate will have an eye for detail, have experience in carrying out similar roles and is looking for flexibility, whilst still being able to be part of a team that is striving to make continuous improvements.

What you will be doing

Expense Claims:

• Ensure that expense claims are processed, examined, allocated to project codes, and paid in a timely manner
• Ensure that all queries are handled efficiently
• Ensure that all expense claims have sufficient documentation to support the claim e.g., receipts and adhere to policy
• Review and correct specific items within each expense claim, including: VAT status, expense categorisation, currency and exchange rate, personal expense flags

Purchase Ledger (Assist/Cover):

• Ensure all supplier invoices/credit notes are processed in a timely manner
• Ensure all queries are handled effectively
• Ensure that all purchases follow the standard purchase invoice approval process
• Process supplier invoices/credits, including: Review coding of invoices/credit notes into Salesforce ERP and query if necessary, ensure correct project accounting for all purchases, ensure correct authorisation is obtained in accordance with limits and budgets set, assist supplier payment runs by bank transfer in a timely manner in accordance with the terms agreed with the supplier, reconcile all supplier statements on a regular basis and, where necessary, request copy invoices

Support/Cover:

• Provide first line support on supplier queries e.g., non-payment of invoices, payment requests, disputes over invoices
• Assist with month and year-end duties and any other ad-hoc tasks that arise from time to time

Other areas:

• Support consultants with processing KOL payments
• Issue Revolut cards and troubleshoot problems
• Monitor and action accounts inbox
• Ad-hoc business reporting

Who will thrive in this role

To succeed as a Accounts Payable Assistant, you will need have experience in a similar role, with strong analytical skills and the ability to interpret financial data. Proficiency in office products is preferred, in addition to a desire to build trusted partnerships with members of the team, in order to achieve commercial and strategic goals. Excellent communication and presentation skills, both written and verbal are essential.

Who We Are

CHR for Society: We believe that a great business is not just about revenues and profits. It’s also about using our expertise and resources to have a positive impact on society and the environment. At CHR we are fully committed to driving positive change in the world – we want our employees to not only build fantastic careers, but also to know they have the ability to positively impact society along the way.

Compensation & Benefits

CHR's head office is in Shoreditch, London, with a second office in Birmingham. This role would be Birmingham based with a minimum requirement of 20 hours per week. We offer a flexible and stimulating environment with an expectation of 1-2 days a month in the office, as well as a competitive salary and benefits package that includes:

• £28,000 per annum [Full-time equivalent], depending on prior experience.
• Annual bonus
• 25 days holiday per year (with an additional day per year of service, up to 30 days) plus all bank/public holidays and Christmas/New Year closure
• Private Healthcare and Life Assurance
• Contributory Pension Scheme
• Cycle to work scheme
• Mind & Body allowance to support activities that proactively support your health & wellbeing (such as gym membership or wellbeing apps)
• A collaborative and stimulating leadership environment
• An opportunity to make and influence decisions that will drive CHR forward

Equity, Diversity and Inclusion

We are an Equal Opportunity Employer and make all employment decisions without regard to age, national origin, race, ethnicity, religion, creed, gender, sexual orientation, disability, veteran status, or any other characteristic protected by law.