Accounts Payable Assistant - Part Time

Woods Air Movement; Colchester; On-site; GBP 20,000 - 25,000; Part time

Job summary

Woods Air Movement is seeking an Accounts Payable Assistant to support its finance function in Colchester. The successful candidate will manage invoices and payments, ensuring accurate records and timely processing. This part-time role offers a competitive salary and a variety of employee benefits in a supportive environment focused on teamwork and accountability.

Benefits

25 days Holiday - Pro Rata

Christmas Shutdown

4% Pension Scheme

Life Assurance Scheme

Cycle to Work scheme

Employee Discount Scheme

Long Service Awards

Free Car Parking

Employee Assistance Programme & Access to Mental Health Support

Qualifications

• Prior experience in accounts payable or bookkeeping is preferred.
• Proficiency in accounting software and strong attention to detail required.
• Understanding of accounting principles related to accounts payable.

Responsibilities

• Processing invoices and verifying payments.
• Maintaining accurate records of invoices and payments.
• Responding to vendor enquiries regarding payments.

Skills

Attention to detail

Organizational skills

Ability to work independently

Education

GCSE or equivalent

Professional accounting qualifications

Tools

Microsoft Dynamics

Microsoft Excel

SAP Concur

Job description

Job Title: Accounts Payable assistant – Part Time

Department: Finance

Location: Colchester

The Woods business was established in 1909 and continues to manufacture in Colchester, United Kingdom. We have around 250 people across all business functions from sales through design and product assembly & testing, as well as businesses in USA, UK, Germany & Singapore.

Woods is a brand of Fläkt Group which is an international leader in wider HVAC products, systems, services, and solutions. As part of the wider group, Woods products are sold into multiple global applications through various routes to market including Group Companies, Agents & Distributors, Key Accounts as well as direct B2B.

The Colchester site is also the Centre of Excellence for the group for all Axial, Air Movement and Fire Safety products and serves to enable product & system sales in Building Services, Industrial, Original Equipment, and Tunnel & Metro applications globally. Our brand and product range is internationally recognised and flexible, from short-lead-time standard products through to technically complex design-to-order products. Manufacturing activities on site in Colchester include Assembly, Product Test, Stamping, Machining, Fabrication, and metal forming.

At Woods Air Movement, our culture and values are at our core:

• Ambition: We set ambitious targets, going the extra mile to achieve them and strive for excellence in everything that we do.
• Entrepreneurship: We challenge the status quo and are proactive in finding ways to achieve our objectives. We take initiative, work sustainability, getting things done efficiently and effectively.
• Accountability: We say what we deliver, and we deliver what we say. We behave with integrity and have a strong moral compass.
• Teamwork: We work together as a team, are transparent, inclusive, and leverage the diverse resources we have in the Group.
  
  
  

MainPurposeofRole

The Accounts Payable Assistant will support the Finance function by processing invoices, verifying payments, and maintaining accurate records, ensuring timely and accurate payments to suppliers.

Main Duties & Responsibilities

This job description is not regarded to be totally exhaustive of all duties and activities required by the post. The post is subject to the needs of the business and will develop and change in line with prevailing market conditions, competition and development of the territory.

• Invoice & Expense Processing
• Receiving, verifying and processing invoices from suppliers.
• Ensuring invoices are accurate and match purchase orders.
• Verifying invoice details, such as amounts discounts and terms.
• Coding invoices to the correct accounts and cost centres.
• Payment Processing
• Preparing payments for invoices, reconciling to supplier statements and ensuring they are processed on time.
• Making payments to suppliers via various payment methods (e.g. BACS/Bank transfers).
• Record Keeping:
• Maintain accurate records of invoices, payments and related documents.
• Organising and filing documents and payment records.
• Setting up new supplier accounts
• Updating the accounts payable ledger.
• Other Duties:
• Respond to vendor enquiries regarding payments.
• Processing expenses through SAP Concur.
• Preparing reports and statements related to accounts payable.
• Supporting other finance functions as needed.
  
  
  

Person Specification/Profile

• GCSE or equivalent with professional accounting qualifications being a plus.
• Prior experience in accounts payable or bookkeeping.
• Proficiency in accounting software (e.g., Microsoft Dynamics), Microsoft Excel, and other relevant software.
• Strong attention to detail, accuracy, organizational skills, and the ability to work independently and as part of a team.Proven experience managing a budget.
• Understanding of accounting principles, particularly those related to accounts payable.
• Ability to handle confidential information and maintain a professional demeanour.
  
  
  

In Return We Offer The Following Package

• Competitive salary
• 25 days Holiday - Pro Rata
• Christmas Shutdown
• 4% Pension Scheme
• Life Assurance Scheme
• Company Sick Pay Scheme
• Enhanced Family Friendly Benefits
• Employee Discount Scheme
• Holiday Purchase Scheme
• Free Tea & Coffee
• Cycle to Work scheme
• Woods Sports & Social Club (voluntary option to take part in events/activities for an additional small charge)
• Long Service Awards
• Free Car Parking
• Employee Assistance Programme & Access to Mental Health Support
• Learning and Development Opportunities
  
  
  

Equal Opportunities:We are an equal opportunities employer, recruiting individuals on their suitability for the role, qualifications and experience. We welcome applications from all communities and backgrounds.

Due to limits on sponsorship allocations, we are not currently able to offer sponsorship for this position. Therefore, applicants who do not have the right to work in the UK, and/or require visa sponsorship to continue working in the UK, cannot be considered for this role.

No recruitment agencies please