Accounts Payable Assistant - Full-time Fixed Term Contract (12 months)

Kia; Walton-on-Thames; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a leading automotive brand as an Accounts Payable Assistant on a full-time fixed-term contract. You will play a key role in managing suppliers, processing invoices, and ensuring financial accuracy. Kia UK offers a supportive work environment with a focus on team collaboration, personal development, and competitive benefits including flexible working hours and hybrid options.

Benefits

Flexible working hours

Hybrid working model

Employee Car Scheme

Private Medical Care

Annual Health Checks

Pension with enhanced employer contribution

24 days Annual Leave + Bank Holidays

Wellness benefits including yoga and employee assistance programme

Qualifications

• Educated to GCSE Level and above.
• Experience of Microsoft Office, particularly Excel.
• Knowledge & experience of SAP and Concur expense system preferred.

Responsibilities

• Responsible for processing invoices and matching costs accurately.
• Liaising with fleet companies to resolve queries.
• Cross-checking weekly payment runs for accuracy.

Skills

Attention to detail

Interpersonal skills

Self-motivated

Flexibility

Education

GCSE Level

Tools

Microsoft Excel

SAP

Concur expense system

Job description

Accounts Payable Assistant

Fixed Term Contract – Full-Time

Welcome to Kia UK!

About Us

Kia UK is a leading automotive brand offering one of the industry’s largest range of models across multiple vehicle segments and was the fourth most popular UK car brand in 2024. With 190 Kia Dealers across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award-winning products including the fully electric EV6 – Kia’s first dedicated electric vehicle, the 2024 World Car of the Year the EV9 and the 2025 World Car of the Year the all new electric compact SUV the EV3!

Kia UK has consistently grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This has been recognised with Kia UK already named as one of the UK’s Best Workplaces 2025 by Great Place To Work, and also ranked in the 2024 Best Workplaces for Women, Development, Wellbeing, and Manufacturing, Production & Transportation. Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more!

The Role

• Responsible for around half of our suppliers across the business - matching invoices to coding costs and VAT on a timely and accurate basis.

• Processing used vehicle invoices checking net buyback value is correct, liaising with fleet companies and de-fleet centre to resolve queries.

• Processing approved staff expenses on Concur expense system checking claims are within our expenses policy and rejecting/adjusting claims outside the policy.

• Cross checking weekly payment runs to suppliers and employees against invoices ensuring accuracy prior to BACS files being sent for approval.

• Pro-actively following up overdue items on suppliers’ statements and pending list on SAP with operational managers to ensure suppliers are paid within credit terms.

• Reconciling parent companies and high value supplier’s statement of account quarterly.

• Pro-actively resolving debit balances on the purchase ledger, maintaining control over the quality of the purchase ledger and allocating payments timely in the correct period.

About You

• Educated to GCSE Level and above

• Excellent Interpersonal skills

• Experience of Microsoft Office, particularly Excel

• Good attention to detail

• Self-motivated to achieve own objectives but can also work within a team to ensure the achievement of wider objectives

• Flexible & positive attitude; Ability to cope with changing demands / priorities

Desirable:

• Knowledge & experience of SAP and Concur expense system

• Experience as an Accounts Payable assistant

We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t exactly match what we’ve outlined in the role description. If you think you could be a good fit for this role, we’d love to hear from you!

The Benefits

Flexible working hours (core hours between 10:00am-3:00pm)

Hybrid working (up to 2 days a week remote working pro rata)

Employee Car Scheme (car lease + insurance all included from £85/month)

Onsite Chef -> free lunch every day

???? Private Medical Care (Vitality)

Annual Health Checks and free flu jabs offered onsite

Private Dental Care (Denplan, £0 excess)

Pension with enhanced employer contribution

Income Protection & life Assurance

Critical Illness Protection

24 days Annual Leave + Bank Holidays

Wellness benefits including, cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more

Financial hub providing free financial guidance and support

Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)

Enhanced Paternity Leave

Free weekly yoga, football, and badminton clubs

Pool tables, dart board, and massage chairs onsite

Opportunity to get involved & give back via our charity partners

Birthday Vouchers

Celebrations such as our Spring Ball, Christmas events, Social Club and much more!

Location/Travel

The Kia UK Head Office is based in Walton-on-Thames, just a 5 minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.

There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.

Interview Process

Step 1: CV review

Step 2: Teams interview

Step 3: Face-to-face interview

We are committed to providing an inclusive and accessible recruitment process. We understand that every candidate is unique, and we welcome the opportunity to make reasonable adjustments to ensure that all individuals can fully participate in our interview process. If you require any adjustments or support to facilitate your interview, please do not hesitate to reach out to Lucy Ward ([e-mail]). We are happy to discuss your needs and make arrangements that support your participation to best showcase your skills and qualifications.

At Kia, we are committed to employing the best-qualified people and provide equal opportunity for the advancement of employees including promotion and training and thereby not discriminating against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability.